Executive Assistant to Managing Director, Metropolis Music London, England
Job description
Job Summary:
Company: Metropolis Music
Location: Farringdon, London
Line Manager: Managing Director
Contract Terms: Permanent, 40 hours per week plus additional hours as required
THE TEAM
The Metropolis Music promoting department is responsible for promoting hundreds of concerts throughout the UK every year. From worldwide headline acts to up-and-coming new talent, our promoters look after artists across all genres of music in a variety of clubs, theatres, arenas and stadiums.
THE JOB
The Managing Director of Metropolis Music is looking for a hard-working individual to assist them on all aspects of this incredibly busy and fast-moving business.
WHAT YOU WILL BE DOING
- Sourcing availabilities with venues and routing tours for the Managing Director
- Managing holds, challenging dates, keeping records of what is held.
- Gathering venue and tour information to prepare accurate tour costings and budget templates.
- Confirming shows with stakeholders, sending and updating tour itineraries.
- Processing show sign offs and placing insurance for shows.
- Ensure artist/venue contracts and work permits are processed in timely manner.
- To project tour sales and keep up to date with ongoing tours from confirmation to show date – highlighting problem areas.
- Updating and sending guest Lists.
- Updating reps with correct info.
- Process Invoices.
- Processing Managing Director’s expenses on time.
- Occasionally booking travel, hotels etc. and diary coordination.
- Dealing with all incoming queries from internal departments (accounts, ticketing, marketing etc.) and external contacts (agents, venues, other promoters, etc.)
- Communicating with agencies on ticketing sales.
- Ensure prompt delivery of ticket links, artwork and deal memos to agents ahead of show announcements.
WHAT YOU NEED TO KNOW
- Effective Communicator
- Ability to work spreadsheets and databases – good working knowledge of MS Office
- Ability to plan & organise own workload in an incredibly fast paced environment
- Knowledge of venue/general touring industry and a keen interest in music and concerts
- Ability to establish and develop relationships within the music industry
YOU
- Attention to detail
- Self-motivated team player
- Flexible approach
- Good interpersonal, relationship management and negotiation skills
- Ability to lead from the front showing best practice across all disciplines
EQUAL OPPORTUNITIES
We are passionate and committed to our people and go beyond the rhetoric of diversity and inclusion. You will be working in an inclusive environment and be encouraged to bring your whole self to work. We will do all that we can to help you successfully balance your work and homelife. As a growing business we will encourage you to develop your professional and personal aspirations, enjoy new experiences, and learn from the talented people you will be working with. It’s talent that matters to us and we encourage applications from people irrespective of their gender, race, sexual orientation, religion, age, disability status or caring responsibilities.
THE COMPANY
Metropolis Music, part of Live Nation Entertainment is the largest live entertainment company in the world, consisting of four core business areas: Concerts, Ticketing, Artist Nation and Sponsorship & Advertising
Live Nation seeks to innovate and enhance the live entertainment experience for artists and fans: before, during and after the show. #MetropolisMusic #LI-SL1
APPLICATION INSTRUCTIONS
We'd like to understand more about your motivations for applying to this role so please would you apply for this role with a cover letter . Applications will close on Tuesday 11th April .
