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Job description

Job Description:

This role will provide confidential and professional assistance to the Managing Director (MD); supporting him in the administrative running of the business, delivery of the business plan, managing the governance meetings and accurate and timely reporting to the board and shareholders.

Key Responsibilities:

• Full responsibility of diary management and day planning for the Managing Director
• Management of the Managing Directors emails, processing on own initiative, identifying priorities and supporting the MD in efficiently managing workloads
• Complete administration duties for the MD including budget, invoicing and expense management
• Liaise with internal and external stakeholders on behalf of the MD
• Be an ongoing support to the MD
• Arrange executive and governance meetings and liaise with Group PA’s to manage actions and diaries
• Manage MD/executive actions logs to get timely outcomes and actions completed
• Collate and prepare information for board/shareholder packs, complete minute taking and follow up assigned actions as required
• Arrange travel and accommodation for exec, board, and external meetings
• Preparation of monthly and bi-monthly newsletters
• General typing of correspondence, letters, and reports
• Arrange Long Service awards and lunches
• Arrange and support in managing off-site company strategy days

Candidate Requirements:

• The successful candidate will:
• Be organised, confidential and professional
• Have excellent communication skills, in person, via the phone and on email
• Able to navigate through multiple activities to achieve the right outcome
• Be self-sufficient and able to plan your day and manage the
• Strong PowerPoint skills, ability to support the creation of strategic plans
• Be self-confident and motivated
• Be reliable, enthusiastic, and polite
• Be willing to learn and participate in training
• Be open and honest in communication
• Be passionate about their role
• Be hardworking and flexible with requirements
• Be able to work independently and as part of a team

The successful candidate will have:

• Previous experience working as a PA/EA for a senior executive
• Strong organisation skills
• Strong MS office skills
• Strong minute-taking skills

Job Types: Full-time, Permanent

Salary: £30,000.00-£40,000.00 per year

Benefits:

• Casual dress
• Company events
• Company pension
• Free parking
• On-site parking
• Referral programme
• Sick pay

Schedule:

• 8 hour shift
• Day shift
• Monday to Friday
• No weekends

Supplemental pay types:

• Bonus scheme

Work Location: One location