Executive Assistant to Director London, England
Job description
We are looking for a bright Executive Assistant with an interest in the beauty industry. Apply to this job - it might be the right one for you.
At MINERVA we are proud to offer our employees a unique environment to grow and progress. Let’s face it, there’s nothing quite like finding a place to work that’s filled with passion, opportunities to grow and lots of talented people. Here at MINERVA, we’ve got all of that and a whole lot more. Whatever your aspirations in life, however far you want to go, if you love what you do and are as committed as we are to being the very best you can be, then join us. If you enjoy the start-up business environment and are motivated to work hard to make a difference, share our passion for the beauty industry, are eager to learn and want to build your career with one of the fastest growing premium beauty brands in the world, join MINERVA.
Responsibilities
Main Responsibilities:
- Acting as the first point of contact and dealing with correspondence
- Extensive diary management and organising meetings
- Help ensure meetings run smoothly by including necessary background information in the diary entry meeting description or sending background info in advance
- Taking notes and writing minutes during meetings
- Researching and conducting data to prepare documents for review and presentation
- Reminding the Directors of important tasks and deadlines
- Collating and filing expenses on behalf of the Directors
- Managing the Creative/Managing Directors timesheets and time-tracking systems
- Undertaking ad hoc errands
- Supporting with any personal duties also including restaurant booking, event planning etc
- Support to the wider management team where required
Business Management
- Acting as an Ambassador for Stakeholder
- Maintain collaborative relationships with clients, managers, and colleagues
- Team liaison to help troubleshoot system errors for Stakeholder
- Provide ad-hoc assistance to other business support
- Appraisal process; manage and co-ordinate process, including diarising paperwork coordination and distribution pre and post meetings for immediate team
Experience required
- 5 years PA/EA experience
- Proficient using Microsoft Office and cloud platforms
- Highly organised
- Proactive
- Attention to detail
- Project manager attitude
- The ability to work under extreme pressure and deadlines
- Understanding of project management
- Flexibility in working hours
- Professional and friendly demeanour
- Thorough attention to details
- Self-motivated but able to work as a team
- Strong knowledge of all clerical activities
COMPANY DESCRIPTION
MINERVA Research Labs is a fast growing company with offices in London Mayfair, Dubai UAE, Los Angeles the USA and Tokyo Ginza. MINERVA develops and markets Nutri cosmeceutical products in Europe the Middle East, Asia and the US. MINERVA Research Labs' mission is to revolutionise the way people take care of their health and wellbeing by presenting them with the next generation dietary supplements. Our innovative products enable MINERVA to be an up-and-coming global player in the Nutri cosmeceutical market, recognised for stimulating and invigorating the wellbeing, confidence and beauty expectations of consumers. MINERVA develops, produces and markets the UK’s first liquid beauty supplement range GOLD COLLAGEN. Rich in collagen, vitamins and hyaluronic acid, GOLD COLLAGEN liquids stimulate the dermis to produce collagen, increase hydration and preserve firmness and elasticity of the skin whilst reducing wrinkles. Producing advanced and clinically tested products to support a healthy lifestyle is one of MINERVA’s core values. MINERVA merges the most advanced technology with advanced European research, to bring consumers the most innovative supplements. We partner with leading European ingredient manufacturers, research labs and universities to formulate the most compelling and effective products.
Job Types: Full-time, Freelance
Salary: From £30,000.00 per year
Benefits:
- Company pension
- Employee discount
- Sick pay
Schedule:
- Monday to Friday
Supplemental pay types:
- Bonus scheme
- Commission pay
- Performance bonus
Ability to commute/relocate:
- London: reliably commute or plan to relocate before starting work (required)
Application question(s):
- Please provide example of your experience in an organisational role where effective multitasking and attention to details is key.
- What is your current salary?
- What is your desired salary?
- What is your notice period?
Experience:
- EA of PA: 5 years (preferred)
Language:
- Italian (preferred)
Work authorisation:
- United Kingdom (preferred)
Work Location: Hybrid remote in London
