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Location The Collegiate Trust (at Riddlesdown Collegiate, Croydon)

Required 1st September 2023 (or sooner)

Terms Permanent, full time (term time only + 4 weeks)

Salary TCT S36 £38,607 pa – TCT S40 £42,794 pa

Closing date 9.00am, 19th June 2023

Interviews w/c 26th June 2023

Information for Applican ts – Executive Assistant to the CEO

Welcome

Dear Applicant

Thank you for your interest in the post of Executive Assistant to the CEO. I hope that this information pack

will help you to learn more about our fantastic Trust and that you will be excited about the prospect of

joining us.

The Collegiate Trust is an ambitious family of schools and a dynamic place to work. Our mission is to

collaborate in order to deliver an exceptional education for all and our culture of ambition is focussed clearly

on our people and their learning. It is this culture which leads to the high academic standards and the

enviable reputation that The Collegiate Trust is known for. I am very proud of what we do and what we have

achieved at the Trust, and I hold the highest aspirations for what we will do and achieve in the future.

We are looking to appoint a highly motivated individual and highly skilled administrator with a positive

disposition to provide executive support to the CEO and the Executive Team, comprising the COO, CFO,

Director of Education and Director of Performance & Quality. The successful candidate will have strong

management skills and experience, as well as an ability to navigate a complex workload and troubleshoot,

as necessary. A working knowledge of school systems would be an advantage, but is not essential. This post

has the benefit of membership of the Local Government Pension Scheme and is a full-time position working

during term time and some school holidays (although some flexibility may be available for a strong

candidate).

I would be delighted to receive an application from you if, upon consideration, you feel that this role and our

Trust may be right for you. To apply, please complete the form on our website https://tct-

academies.org/vacancies/, attaching where requested a statement of no more than two sides of A4,

identifying clearly how you meet the person specification. If you have any queries or would like an informal

discussion about the role, please contact the HR Manager at [email protected] who will be

pleased to make an arrangement for you to speak with me directly.

I look forward to hearing from you.

Yours sincerely

Mr Soumick Dey

Chief Executive Officer

Information for Applicants – Executive Assistant to the CEO

Information about The Collegiate Trust (TCT)

MISSION: Collaboration to deliver an exceptional education

VISION: Exceptional Education for All

TCT has grown out of Riddlesdown Collegiate, a large, outstanding (OFSTED, March 2023) secondary school

in Croydon with a longstanding reputation for high standards and an exceptional education. Since 2015, our

Trust has been growing and, today, we are a family of 8 schools with c.6000 pupils and c.800 employees.

Date
School Range Roll Principal OFSTED

joined

founding
Riddlesdown Collegiate 11-18 2063 Mrs Katie Turner Outstanding

school

Gossops Green Primary 4-11 1.11.2016 594 Mrs Sarah Dunne Good

Waterfield Primary 3-11 1.3.2018 390 Mr James Purveur Good

Mr Andy Crofts
The Quest Academy 11-18 1.6.2018 974 Good

Mr Tom Beecham

Mr Andy Crofts
Quest Primary 3-11 1.9.2018 206 Good

Miss Jo Stawman

Courtwood Primary 4-11 1.9.2018 213 Mrs Natasha Grant Good

Kenley Primary 4-11 1.9.2021 196 Mrs Denise Dixon Good

Woodcote High School 11-18 1.4.2023 1273 Ms Kirstie Woodcock Good

Each school within the Trust is supported by our Central Team who work with Principals and their teams on

school improvement, teaching and learning, finance, facilities and operations, IT, HR and governance issues.

This support allows the Principal and Local Governing Body (LGB) to focus on delivering the highest standards

in their school. The LGB works to a Scheme of Delegation approved by the Trust’s Board of Directors.

Our culture of ambition is clearly focussed on our PEOPLE and their LEARNING. We support all members of

our team to do the best job they can by ensuring high quality professional development in a healthy

workplace environment where wellbeing is seen as an essential requirement for success.

Information for Applicants – Executive Assistant to the CEO

Why Work With Us?

The Collegiate Trust is an exciting, fast-paced group of schools committed to progress, collaboration and

excellence for all – staff and students alike. We are a dynamic and expanding trust of eight schools (three

secondaries with Sixth Form provision, and five primaries) with numerous and diverse career opportunities

for both new and existing staff.

All staff and governors, at every level of their career, in both teaching and business support functions, have

an equal entitlement to Continuous Professional Development (CPD). This promotes, develops and supports

staff in their shared commitment to lifelong learning. Results are reviewed and evaluated regularly in order

to support further development of our CPD programme and drive constant improvement.

Through expert facilitation, Trust-wide collaboration, inter-school networking, and our extensive CPD

programme, every member of staff has the opportunity to make substantial contributions to the

development of the curriculum, pedagogy and delivery of business services, whilst improving their own

prospects of career progression.

We are committed to:-

• facilitating career progression

• offering excellent professional development

• providing opportunities to lead

• extending support from Trust experts

• developing collaborative opportunities to generate new and next practice
  

Other tangible benefits of working within a TCT school include1:-

Exceptional performance rewards Two-Week October Half Term (instead of 5 INSET days) Well-equipped Staff Rooms and work spaces Excellent learning resources in classrooms Cutting-edge technology provision Staff Diner (delicious hot and cold meals every day) Free use of Fitness Suite Other fitness and wellbeing activities, e.g. Staff Football, Yoga, Spin, Staff Choir Free Flu Vaccination available Free Microsoft Office apps Contribution to cost of Masters in Education Superb ECT Induction Programme including two-week paid training in June/July Facilitation of National Professional Qualifications for aspirant leaders

Individuals who are successful in their application to The Collegiate Trust join us at an exciting time. In return

for the opportunity to be part of our Trust, we ask that all joining members of staff share in our vision of

“Exceptional Education For All” and are motivated to work continuously towards developing their own

professional excellence.

1 At the time of publication, not all benefits available at every TCT school.

Information for Applicants – Executive Assistant to the CEO

Job Description

Scale: TCT S36 – TCT S40
Contract: Full Time Permanent (38 weeks term time + 4 weeks during school holidays)

Hours (may be flexible): 8.00am to 4.30pm during term time (40 hours per week)

8.30am to 3.00pm during 4 weeks of school holidays (30 hours per week)

Purpose of the Post To provide executive support to the CEO and the Executive Team

Reporting to Chief Executive Officer

Principal Accountabilities:

• Provide strictly private and confidential executive support to the CEO

• Provide effective diary management to the CEO and Executive Team, including scheduling

appointments and internal/external and online meetings

• Provide administrative support to the CEO and other Executive Leaders to increase their availability

• Organise and assist in management of CEO’s workload and schedule, anticipating and scheduling

regular events, meetings and appointments

• Provide a warm welcome to the CEO’s office and act as gate-keeper, including fielding of enquiries

and telephone calls

• Prepare agendas for meetings, briefing materials and presentations as needed to support the CEO

• Analyse data and prepare reports and presentations, as required

• Draft and edit accurate correspondence, communications, website, social media, presentations and

• Coordinate CEO’s and Executive Team’s travel itineraries and expense claims

• Ensure a high standard of professional presentation throughout the Central Team and Trust Office

• Provide assistance and support to the Executive Team on various projects, including TCT calendar

planning and staff communication

• Interact with external partners

• Serve as a liaison with Trust staff at all levels

• Support other members of the Central Team on other projects as needed

The above is not an exhaustive list and the successful applicant may be required to carry out additional

duties as required by the role.

The Collegiate Trust is committed to safeguarding and promoting the welfare of children and expects all

staff and volunteers to share this commitment. Applicants must be willing to undergo child protection

screening appropriate to the post, including online checks, checks with past employers and the Disclosure

and Barring Service. Appointment will be dependent upon further health, medical and attendance checks.

Information for Applicants – Executive Assistant to the CEO

Person Specification

Qualifications

1 Good education to GCSE standard or equivalent (including English and Maths at Level 2 or above)

Experience

2 Previous administrative experience (in a similar role or in a busy environment, including experience

in dealing with confidential information in an appropriate manner)

3 Confidence in Microsoft packages (including Outlook, Word, Excel and PowerPoint)

4 Experience of website management and social media

5 Experience of interacting with a wide range of stakeholders in a customer facing environment

Skills & Attributes

6 Outstanding verbal and written communication skills, including excellent standards of spelling,

punctuation and grammar

7 Outstanding interpersonal, administrative and organisational skills, including excellent telephone

manner

8 Ability to analyse data, prepare presentations and reports

9 Ability to manage a complex and varied workload

10 Meticulous attention to detail and ability to ensure quality standards are always met

11 Confidence in representing the Trust and engaging with stakeholders (including staff, parents,

students, governors etc.)

12 Ability to research and prepare materials to a high standard

13 Ability to work effectively in a team and lead others, as necessary

14 Ability to work on own initiative and problem solve

15 Understanding of safeguarding, health and safety, data protection, equality and diversity

16 Willingness to work flexibly

The Collegiate Trust
Honister Heights, Purley , CR 8 1 EX 

0 3300 100 701

admin@tct- academies.org

www.tc t- a cademies.or g

Information for Applicants – Executive Assistant to the CEO