Executive Assistant to CEO Remote
Job description
Executive Assistant to the CEO
Location – Work from home
Salary - £32,000 - £35,000 pro rata (3 days a week)
Why Get Set UK?
Get Set UK is bursting with culture, energy, and opportunity - 83% of our employees' love working for Get Set UK and find their job rewarding and inspiring.
We are a high-performing people services provider, delivering a range of exciting government funded programmes that are aimed at supporting people to find employment and gain qualifications. Our mission is to support and enable individuals to maximise their employment and career potential. We are changing the way employers hire by challenging mindsets, connecting them with valuable candidates and empowering our customers to enhance their skills and confidently step back into employment.
Join us and work for a fast- growing company that values people and works for people!
https://www.getsetuk.co.uk/job-opportunities
Job Purpose: We are seeking an experienced and highly organized Executive Assistant to provide comprehensive support to the CEO and manage the administrative operations associated with the Board. The successful candidate will have a proven track record of effectively coordinating complex schedules, facilitating, and managing projects, putting together Board packs, and maintaining the utmost confidentiality in a fast-paced and dynamic environment.
Responsibilities:
Executive Support –
· Act as a strategic partner to the CEO, managing their calendar, travel arrangements, and appointments.
· Prepare and organize materials for meetings, presentations, and company events.
· Conduct research and compile relevant information for the CEO's decision-making processes.
· Draft, proofread, and edit correspondence, reports, and other documents as needed.
· Handle incoming communications with professionalism and discretion.
Board Administration -
· Facilitate board meetings, including scheduling, agenda preparation, and documentation distribution.
· Coordinate with board members to gather and distribute meeting materials, ensuring timely delivery and compliance with protocols.
· Put together comprehensive Board packs, including reports, financial data, and strategic insights.
· Assist in the preparation of board meeting agendas, minutes, and resolutions.
· Maintain accurate and up-to-date board records, including meeting minutes, resolutions, and other pertinent documentation.
· Coordinate logistics for board events, retreats, and other activities as required.
Project Facilitation and Management -
· Collaborate with various departments to facilitate projects, ensuring clear communication, deadlines, and deliverables.
· Help manage project timelines, milestones, and resources to ensure successful project completion.
· Provide support in preparing project-related materials, presentations, and reports.
Communication and Collaboration -
· Serve as a liaison between the CEO, senior management, board members, and external stakeholders.
· Build and maintain effective relationships across all levels of the organization, promoting a positive and cohesive working environment.
· Collaborate with executive assistants from other departments to ensure seamless coordination of company-wide initiatives.
Confidentiality and Discretion -
· Handle sensitive information with the highest level of discretion and confidentiality.
· Uphold ethical standards and maintain professionalism in all interactions.
· Safeguard confidential materials and records in compliance with company policies and legal requirements.
Qualifications:
· Bachelor’s degree in Business Administration, Communications, or a related field (preferred).
· Proven experience as an Executive Assistant supporting C-level executives.
· Minimum of 3 years’ experience with project management skills.
· Experience with putting together Board packs and facilitating and managing projects.
· Exceptional organizational and multitasking abilities with keen attention to detail.
Skills:
· Excellent verbal and written communication skills.
· Proficiency in MS Office Suite and other relevant software.
· Strong problem-solving skills and the ability to anticipate needs.
· Discretion in dealing with confidential information and a high level of integrity.
· Flexibility to adapt to changing priorities and work independently with minimal supervision.
Ideal Candidate
· Candidate having 3-5 years of experience as an Executive Assistant to CEO for a small-medium organisation.
· Highly skilled in managing complex schedules, calendars, and tasks efficiently.
· Excellent written and verbal communication skills for effective correspondence and interaction.
· Demonstrates unwavering discretion and confidentiality in handling sensitive information.
· Proficient in prioritizing tasks and meeting deadlines in a fast-paced environment.
· Adept at using office software, calendar tools, and communication platforms.
· Takes initiative, identifies opportunities to add value, and anticipates needs without constant direction.
· Possesses a knack for addressing issues proactively and finding effective solutions.
· Maintains a high level of professionalism, always representing the CEO and the organisation positively.
Benefits
· Company pension & events
· Flexible schedule; Gym membership
· Private medical insurance; Wellness programs
· Sick pay.
We are a Disability Confident Employer and welcome all applications. Get Set UK is an Equal Opportunity Employer, offering employment without regard to age, disability, gender identity, marriage and civil partnership, pregnancy and maternity, race, religion or belief, sex, sexual orientation, and any other protected status. Our aim is to support and maintain the physical and mental health of all people at work. If you require reasonable adjustments in applying for a role within, Get Set UK Group, interviewing, completing any pre-employment testing, or otherwise participating in the employee selection process, please direct your inquiries to HR Department at [email protected]
Job Type: Full-time
Application question(s):
- Do you have an experience of minimum of 3 years with project management skills?
- Do you have an experience with Board packages, minute taking at Board and Senior Management level?
Work Location: Remote
