Back

Executive Assistant Short-Term Assignment – Chief Organisation & People Officer London, England

Chanel

Full Time London, England 10.56 - 12.04 GBP Today

Job description

Chanel:

At CHANEL, our values are grounded in creating the conditions for people to perform at their best and feel fulfilled and confident in their work.

I.WHY THIS MISSION:

We are looking for an experienced executive assistant to provide broad and comprehensive support, as a short term assignment, working alongside the Global Chief Organisation and People officer as well as the Head of O&P Governance and Strategic Planning to provide business continuity for a period of 6-9 months. This role will transitionally support our governance cycle, end to end administrative support as well as stakeholder management to ensure O&P is working effectively with all parts of the organization ensuring seamless handover for the period of the mission.

II. MAIN AREAS OF RESPONSIBILITIES:

Provide administrative support to the CHRO while being the primary point of contact for internal and external stakeholders on all matters pertaining to the office, including those of a highly confidential or critical nature

Strategic calendar management: Prioritise the very busy CHRO agenda in support of critical priorities
Manage travel, expenses, invoicing, etc.
Compose correspondence in French and English
Serve as the primary point of contact for internal and external stakeholders on all matters pertaining to the office, including those of a highly confidential or critical nature

Support the O&P governance cycle while collaborating and creating the link between the company’s Leadership Team and the HR Leadership Team

Work closely with the Head of O&P Governance and Strategic Priorities, for instance bringing support to the global budget, governance and HR strategic priorities
Support guiding extended O&P teams to embed governance protocol (e.g managing pre-read, agenda topics and speakers)
Handle logistics for calls, meetings and events (some international/travel required) including taking meeting minutes Project Management

Project/Department support across O&P teams which may include coordination of extended community meetings, agendas, action items and project management to help balance workload.

Create/update presentations
Comprehensive and strategic meeting minutes and follow up actions throughout O&P governance meetings
Maintain digital library

Skills Needed:

Extremely organised and able to multi-task and work at fast pace
Understanding of complex scheduling & flexibility to change based on individual needs, geographies, levels of urgency, etc.
Discretion to handle confidential information and sensitive issues
Strong communication and interpersonal skills, as point of contact for internal communities & external partners, both in French and English
Intellectual curiosity/mental agility, international outlook and multicultural sensitivity.
Service oriented attention to others and strong emotional intelligence along with creativity, patience, positive energy and good sense of humour
Project management skills
Proficiency with Microsoft Office, collaboration tools and digitally savvy

Leveraging your unique experiences, Chanel will enable you to…

Satisfy your authentic interest in all people-related matters
Give you exposure to various business context and geographies
Contribute to animate international communities working on Organization & People
Develop long lasting and meaningful relationships with a wide range of internal and external interlocutors
Learn continuously

You are energised by…

Working in a highly collaborative environment, being service and experience driven
Completing a high volume of tasks and projects with little guidance
A multi-cultural environment having a global scope
Dealing with diverse groups of people, including Board members, senior executives, and staff of all levels
Anticipating the needs of the team and adding value in a multitude of ways – through efficiency, seeing the risks/holes and filling them, and providing perspective on projects

At Chanel, we are focused on creating an inclusive culture that nurtures personal growth, contributing to collective progress. We believe the uniqueness of each individual increases the diversity, complementarity and effectiveness of our teams. We strongly encourage your application, as we value the perspective, experience and potential you could bring to CHANEL.

Post Jobs Online Apply Job