Executive Assistant Short-Term Assignment – Chief Organisation & People Officer London, England
Chanel
Full Time
London, England
10.56 - 12.04 GBP Today
Job description
Chanel:
At CHANEL, our values are grounded in creating the conditions for people to perform at their best and feel fulfilled and confident in their work.
I.WHY THIS MISSION:
We are looking for an experienced executive assistant to provide broad and comprehensive support, as a short term assignment, working alongside the Global Chief Organisation and People officer as well as the Head of O&P Governance and Strategic Planning to provide business continuity for a period of 6-9 months. This role will transitionally support our governance cycle, end to end administrative support as well as stakeholder management to ensure O&P is working effectively with all parts of the organization ensuring seamless handover for the period of the mission.
II. MAIN AREAS OF RESPONSIBILITIES:
Provide administrative support to the CHRO while being the primary point of contact for internal and external stakeholders on all matters pertaining to the office, including those of a highly confidential or critical nature
- Strategic calendar management: Prioritise the very busy CHRO agenda in support of critical priorities
- Manage travel, expenses, invoicing, etc.
- Compose correspondence in French and English
- Serve as the primary point of contact for internal and external stakeholders on all matters pertaining to the office, including those of a highly confidential or critical nature
Support the O&P governance cycle while collaborating and creating the link between the company’s Leadership Team and the HR Leadership Team
- Work closely with the Head of O&P Governance and Strategic Priorities, for instance bringing support to the global budget, governance and HR strategic priorities
- Support guiding extended O&P teams to embed governance protocol (e.g managing pre-read, agenda topics and speakers)
- Handle logistics for calls, meetings and events (some international/travel required) including taking meeting minutes Project Management
Project/Department support across O&P teams which may include coordination of extended community meetings, agendas, action items and project management to help balance workload.
- Create/update presentations
- Comprehensive and strategic meeting minutes and follow up actions throughout O&P governance meetings
- Maintain digital library
Skills Needed:
- Extremely organised and able to multi-task and work at fast pace
- Understanding of complex scheduling & flexibility to change based on individual needs, geographies, levels of urgency, etc.
- Discretion to handle confidential information and sensitive issues
- Strong communication and interpersonal skills, as point of contact for internal communities & external partners, both in French and English
- Intellectual curiosity/mental agility, international outlook and multicultural sensitivity.
- Service oriented attention to others and strong emotional intelligence along with creativity, patience, positive energy and good sense of humour
- Project management skills
- Proficiency with Microsoft Office, collaboration tools and digitally savvy
Leveraging your unique experiences, Chanel will enable you to…
- Satisfy your authentic interest in all people-related matters
- Give you exposure to various business context and geographies
- Contribute to animate international communities working on Organization & People
- Develop long lasting and meaningful relationships with a wide range of internal and external interlocutors
- Learn continuously
You are energised by…
- Working in a highly collaborative environment, being service and experience driven
- Completing a high volume of tasks and projects with little guidance
- A multi-cultural environment having a global scope
- Dealing with diverse groups of people, including Board members, senior executives, and staff of all levels
- Anticipating the needs of the team and adding value in a multitude of ways – through efficiency, seeing the risks/holes and filling them, and providing perspective on projects
At Chanel, we are focused on creating an inclusive culture that nurtures personal growth, contributing to collective progress. We believe the uniqueness of each individual increases the diversity, complementarity and effectiveness of our teams. We strongly encourage your application, as we value the perspective, experience and potential you could bring to CHANEL.
Chanel
www.chanel.com
London, United Kingdom
Leena Nair
$10+ billion (USD)
10000+ Employees
Company - Private
Department, Clothing & Shoe Stores
1924
