Executive Assistant, Octopus Real Estate London
Job description
At Octopus, we’re entrepreneurs and we’re investors, on a mission to back the people, ideas and industries that will change the world.
We think working here is great, but we’re understandably bias. Click here to explore Life at Octopus.
What’s in it for you?
This role is a fast-paced role supporting the Managing Director of Octopus Real Estate, and two Senior Leaders. The role will involve extensive diary management and meeting arrangements as well as being the go-to person for the Managing Director. Your role will underpin the smooth-running of a busy team which works with all parts of the wider Octopus group. You'll be working in a deadline-driven environment and will need to be well organised and able to juggle and prioritise your workload.
The team:
Octopus Real Estate, part of the Octopus Group is a leading specialist real estate investor, with a team of circa 90 professionals. We provide award-winning finance for UK property investment and development.
What will you be doing?
- Diary and email management: arranging and coordinating internal and external meetings often requiring proactive resolution of diary clashes. Monitoring and managing Outlook Inboxes, including prioritising between urgent issues and responding where necessary to facilitate the working patterns of the senior team.
- Creating high quality PowerPoint presentations, operating with multiple contributors providing a range of input.
- Supporting the Senior Leaders in the seamless delivery and execution of their objectives by taking the initiative to solve challenges and proactively making offers of help, tracking key tasks arising from meetings, taking minutes, chasing up minutes and action points.
Ideally, you’ll have:
- Strong MS Office PowerPoint and Excel skills. This includes formatting slides to be consistent with Octopus’ brand standards and creating financial charts in Excel.
- Prior experience as an Executive Assistant to Senior Leaders/C-Suite and the discretion required to support confidential projects and reports.
- The ability to solve problems, juggle several tasks at once and balance competing priorities in a fast-paced team.
- The ability to work collaboratively and develop relationships with multiple stakeholders, communicating progress and working with shifting deadlines.
We encourage you to apply even if you don’t tick every box. What’s the worst that can happen?
This role will evolve as we grow and develop. So, if you are looking for a challenge in a fast paced and dynamic business, we can deliver on that.
Additional Information
What we offer
✈️ Untracked holiday
Hybrid working – most of our people spend 50% of their time in the office
- Anchor (our wellness hub) which includes Headspace, one to one coaching through Wellness Cloud, Digital GP, Shout & more
❤️ Life insurance, critical illness cover and income protection
Private medical insurance for you and your family
Electric vehicle leasing
The option to work overseas up to a month per year
Our Values
At our core, we believe that how a company behaves is just as important as what it does. That’s why we chose to become an accredited B Corp (the equivalent of a Fairtrade coffee stamp but for companies) and to change our Articles of Association so that the interests all our stakeholders – employees, customers, communities, environment and shareholders – are considered in every decision we make.
We’re committed to creating a diverse and inclusive employee experience for all. We promote equal opportunities for growth and development regardless of race, gender, religion, sexual orientation, age, disability, or socio-economic background. We believe strongly that teams are at their best when every member of the team feels safe to bring their whole self to work.
