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Job Title: Executive Assistant

Location: Homeworking with travel into our London Office

Salary: up to £35,000 per annum

Contract Type: Fixed Term Contract until January 2024

Hours: 37.5 - Full-Time

About the role

As a result of an internal secondment, we are looking to appoint an experienced Executive Assistant to provide high level support to our Executive Directors. The role is homebased however it is expected that you will travel into our London office on a weekly basis, you will be able to claim this back via expenses each month.

Acting as the Executive Director’s representative, you will hold responsibility for:

• Email and calendar management for multiple Executive Directors, ensuring that competing demands are managed in an efficient, effective, and timely prioritisation.
• Management of all meeting arrangements both internally and externally and providing on-site assistance as meetings take place ensuring the smooth running of all activities.
• Management of both Electronic and paper-based filing systems and organisational support.
• Prepare and circulate; agendas, papers and produce high quality minutes or notes as required.
• Draft, prepare and circulate documentation; briefing notes, presentations, spreadsheets, reports etc.
• Small projects and research as requested by Executive Directors.
• Effective management of Executive Directors overarching budgets. Ensuring that budget setting is carried out, budget reporting, and FIT is completed monthly.
• Manage all incoming correspondence in line with the policy and procedures in place.
• Relationship management with both internal and external stakeholders, handling communications both written and verbal.
• Management of Executive Directors finance and hr systems – responsibility for team expenses and directorate requisition approval within agreed levels of delegation of authority

Working closely with other members of the EA Team, you will also;

• Manage any incoming London Office post.
• Manage the ordering of refreshments and basic stationery stock.
• Ensure that all general repairs are logged through Cherwell with the Bradford Facilities team.
• Carry out monthly/weekly H&S and facilities checks and report via the Facilities systems.

About you

To be successful in this role you will already have experience of working in an EA and/or PA role at Executive Director level. As well as being able to use Outlook, Excel, PowerPoint, Word to an advanced level, you will also have excellent written and verbal communication skills.

You will also be:

• Able to work with minimum supervision and to tight deadlines
• Able to demonstrate and maintain high levels of confidentiality
• Ability to maintain high standards to ensure a professional EA service is provided to both internal and external customers & partner agencies.

Please note that we reserve the right to close this vacancy early if we receive sufficient applications for the role. Therefore, if you are interested, please submit your application as early as possible.

Anchor – a great place to work

Anchor is England’s largest not-for-profit providers of care and housing for older people. Our heartfelt ambition is to transform housing and care so everyone can have a home where they love living in later life.

We’re not-for-profit which means every penny we make or save is invested in the people who live with us, the places they live and the people who work here. That means a better standard of care and customer service, better wages, more investment in training and development and improved facilities.

A rewarding environment

From health and happiness to finance and your career, we’ll give you all the support you need.

Health & happiness

• Gym, fitness and wellbeing discounts
• Mental health support
• Flexible working options

Finance

• Pension plan – contribute between 4% and 8% and we’ll match it or better
• Quick and easy pension transfer service
• Savings and financial advice, loans, free life assurance
• Discounts on shopping, holidays, phones, technology and more

Career

• Ongoing personal and professional development programme
• Leadership Pathways online learning resources
• Career progression and promotion opportunities

To see our full range of benefits, check out our dedicated being well website Please follow the link or copy and paste https://anchorbeingwell.co.uk/ into your browser

Celebrating diversity, celebrating you

Anchor is proud to be an equal opportunity employer. We aim to celebrate diversity and inclusion in all that we do, as we know that the more diverse our colleagues are, the better care and support we can give to our residents and each other.

We are proud to have an LGBT+ group for our residents, and also Disability, LGBT+ and race and ethnicity colleague networks. These work to celebrate diversity, address concerns, review policy and practice and empower their members. We also have an Inclusive Ambassador network to allow all colleagues to be part of promoting diversity and to be an ally to others.

We are a member of Inclusive Employers, a Stonewall Diversity Champion, Menopause Friendly and a signatory to the Care Leaver Covenant, HouseProud Pledge and Age Friendly Employer Pledge schemes.