Executive Assistant - Legal London, England
Job description
Overview
Bring your ideas. Make history.
BNY Mellon offers an exciting array of future-forward careers at the intersection of business, finance, and technology. We are one of the world's top asset management and banking firms that manages trillions of dollars in assets, custody and/or administration. Known as the “bank of banks” - 97% of the world’s top banks work with us as we lead and serve our customers into the new era of digital.
With over 238 years of rich history and industry firsts, BNY Mellon has been built upon our proven ability to evolve, lead, and drive new ideas at every turn. Today, we’re approximately 50,000 employees across 35 countries with a culture that empowers you to grow, take risks, experiment and be yourself. This is what #LifeAtBNYMellon is all about.
We’re seeking a future team member for the role of Executive Assistant to join our EMEA Legal team. This role is located in London, UK - HYBRID.
In this role, you’ll make an impact in the following ways:
To provide a high level of professional secretarial/administrative support to the EMEA Legal General Counsel (GC) and the International Legal Chief Operating Officer (COO).
To manage the diary of the GC and COO to reflect their professional priorities, including, but not limited to:
Responding promptly to requests for time;
Managing conflicts, including proactively identifying solutions such as alternates to attend, and
Ensuring sufficient capacity exists in the diary for preparation for meetings and for non-meeting-based work.
To ensure that clients (internal and external) are dealt with efficiently and politely.
To proactively contribute to the overall successful operation of the legal and company secretarial functions performed by the EMEA legal team through effective support of wider elements of Legal Administration.
Supporting the professional priorities of the GC and COO, including appropriate engagement with key stakeholders.
Supporting the DEI and Citizenship engagement of the GC, the COO and the wider EMEA Legal Team.
To assist in legal secretarial tasks, including but not limited to:
Diary management using Outlook
Booking of training, conferences and seminars
Travel arrangements, including production of detailed itineraries
Preparing and processing expenses
Creation of a wide range of documents including contracts, presentations, agreements, reports, proposals, meeting agendas and other documents, using Word, PowerPoint and Excel
Wider support to the EMEA Legal CAO on the management of administrative, operational and/or financial affairs of the business as required, including support to strategic legal projects as required.
To be successful in this role, we’re seeking the following:
Previous experience in performing executive assistant role for senior individuals within in-house legal departments and/or senior executive level stakeholders within a global organisation.
Proven administrative, secretarial, document production and PA experience, along with advanced knowledge of MS Office packages, especially Word, Power Point and Excel.
The successful candidate should be organised, efficient and capable of working to instructions with minimum supervision. In addition to these attributes they must have:
Ability to work to tight deadlines, prioritising tasks accordingly.
Extensive diary management experience, including the ability to proactively manage diary conflicts and short notice diary changes.
Demonstrate sound judgment and good decision making when dealing with problems – able to solve challenging problems.
Strong communication skills (both written and verbal) and strong interpersonal skills.
Clear understanding of need for confidentiality of professional matters.
Consistently strong positive behaviours at all times.
Proven experience of successfully managing internal and external stakeholders leveraging influencing skills to achieve role objectives.
Seen as ‘approachable’ and helpful.
At BNY Mellon, our inclusive culture speaks for itself. Here’s a few of our awards:
Fortune World’s Most Admired Companies & Top 20 for Diversity and Inclusion
Bloomberg’s Gender Equality Index (GEI)
Human Rights Campaign Foundation, 100% score Corporate Equality Index
Best Places to Work for Disability Inclusion , Disability: IN – 100% score
100 Best Workplaces for Innovators, Fast Company
CDP’s Climate Change ‘A List’
Our Benefits:
BNY Mellon offers highly competitive compensation, benefits, and wellbeing programs rooted in a strong culture of excellence and our pay-for-performance philosophy. We provide access to flexible global resources and tools for your life’s journey. Focus on your health, foster your personal resilience, and reach your financial goals as a valued member of our team, along with generous paid leaves that can support you and your family through moments that matter.
BNY Mellon is an Equal Employment Opportunity/Affirmative Action Employer - Underrepresented racial and ethnic groups/Females/Individuals with Disabilities/Protected Veterans.
Employer Description:
For over 230 years, the people of BNY Mellon have been at the forefront of finance, expanding the financial markets while supporting investors throughout the investment lifecycle. BNY Mellon can act as a single point of contact for clients looking to create, trade, hold, manage, service, distribute or restructure investments and safeguards nearly one-fifth of the world's financial assets. BNY Mellon remains one of the safest, most trusted and admired companies. Every day our employees make their mark by helping clients better manage and service their financial assets around the world. Whether providing financial services for institutions, corporations or individual investors, clients count on the people of BNY Mellon across time zones and in 35 countries and more than 100 markets. It's the collective ambition, innovative thinking and exceptionally focused client service paired with a commitment to doing what is right that continues to set us apart. Make your mark: bnymellon.com/careers.
