Executive Assistant (Interim) London, England
Job description
Bloom & Wild is re-inventing the $60B global flower industry. Over a billion flower exchanges take place every year and industry satisfaction levels are low. Driven by our vision of creating the destination for making life a little more thoughtful and beautiful, we do things differently. From inventing letterbox flowers to founding The Thoughtful Marketing Movement. And we’ve seen impressive traction to date - we are Europe’s largest direct to consumer flower company.
In January 2021 we announced our £75 million Series D funding round, led by General Catalyst (backers of Airbnb and Deliveroo), alongside other top tier investors including Index Ventures (investors in Wise and Glossier). We are home to a family of 3 strong brands, Bloom & Wild, bloomon and Bergamotte, having acquired bloomon in April 2021 and Bergamotte in July 2021. Together, we are active in 8 countries.
We really care about creating a diverse and inclusive team and we welcome people from all backgrounds, with different perspectives, ideas and experiences to work with us. In our team, everyone has the freedom to give their opinion, grow in their career and be part of a genuinely caring and inclusive team.
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Assistant Team at Bloom & Wild*
The overall Bloom & Wild team is now over 350 people across 3 countries. The Assistant Team sits within our People Team and supports the leaders of our business to be as efficient and effective as they can be. Using our organisational, logistical and problem solving skills we aim to bring fresh perspectives to current processes so that our leadership team can better utilise their time and resources. The team is expected to keep on top of all admin tasks around diary management and has autonomy in doing so.
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The role & ways of working*
This is a 12-month fixed term contract, to cover a parental leave period within our current team. It's a fantastic opportunity for someone with experience in the Assistant world to develop and grow further, while learning and having fun at the same time! You'll primarily support our Chief Technology Officer, Chief Product Officer, and VPs of Engineering, Business Intelligence, and Operations.
Responsibilities will include:
- Diary and time management for senior stakeholders across the business
- Book travel, accommodation and transfers
- Create quality slides and documents for internal and external presentations
- Schedule internal and external meetings as required - determine attendees and invite them, prepare/distribute agenda in advance, prepare briefings for guest speakers and attendees, VC and dial in details setup; book suitable venues and arrange for equipment/catering as necessary
- Plan and coordinate team off-sites and on-sites including venue finding and catering
- Completion and submission of expense claims
- Observe and manage internal team culture to increase communication and team morale
- Work within the Assistant team to collaborate, ensure effective transfer of information and share knowledge
You:
- Around 3 years' experience within an EA or PA role, in a fast paced, high growth environment
- Experience of supporting leadership teams or senior stakeholders
- Comprehensive understanding of Microsoft Office and G-Suite
- Excellent written skills, able to respond accurately and appropriately to a range of stakeholders
- High level of integrity
- Team player with a commitment to Group goals & Company values
- Enthusiastic and driven, with a positive outlook
- Intellectually curious - you love to tackle problems with others
- You care about the detail and consistently deliver excellent work
- You're proactive, you take ownership and you get stuck in to balancing multiple priorities
It would be great if you also have….
- Experience in process and project management
Working Environment
Bloom & Wild Group teams are distributed across office locations in Amsterdam and London, and multiple warehouse locations. Our team can choose to work from our offices as much or as little as they’d like. We don’t expect people to come in as a norm, but there will be times as part of your support role that it will make sense to do so (office support, team on-sites, monthly meetings etc).
We’re working hard to create a culture of inclusion for our teams, whether they’re working from the office or home. And so whether you need to be at home for focus time or for school pickup, or you want to spend time together with your co-workers, we’ll do our best to make your experience a good one!
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Our perks and benefits:*
- 25 days holiday, with an additional day off for your birthday, plus bank holidays, totalling 34 days, per year. There is also the option to buy an extra 5 days holiday each year
- Flexible working schedule (core hours from 10-4pm)
\* We offer flexible bank holidays so at any time you can trade a bank holiday day off and in its place take off another day that fits better with \* your beliefs, values and celebration calendar
- Choose your laptop and any extra equipment you need to do your best work
- Health cash plan through Simplyhealth
- Personal development budget
- Enhanced Family Friendly policy
- Financial wellbeing support through Bippit
- Workplace nursery - a salary sacrifice based childcare scheme
- Cycle to work scheme
- Pension contribution
- Discounts on our blooms!
- Lunch & learns
- Bloom & Go Wild trips
Our lovely, light and spacious office is conveniently located close to Vauxhall and Oval stations in London. We have an informal, inclusive and scale-up culture, and those who choose to come into the office also benefit from:
- A kitchen stocked with snacks + a beer, wine and soft drinks fridge
- Early finishes on Thursdays & Fridays to spend more time with each other
- We love to get together to celebrate! Events include Summer & Christmas parties, post peak celebrations and team lunches
In addition, we’re supporting each other and maintaining our culture remotely through:
- Weekly online yoga class and access to ClassPass workout content
- Celebration of birthdays, anniversaries, and special occasions
- Weekly Stand Up and Monthly Meetings to celebrate our successes and value nominations
- Wellbeing support through our online platform, Open Up, which offers online therapy sessions
- Peak Treats to support our team during our busiest times!
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Our Hiring Process*
The majority of our interview process will take place remotely via video. This will involve an initial call with Elaina or Alys from our People Team, followed by an interview and short task with one of our Assistants and some of your potential stakeholders. Final stage will be a chat with Fiona, our Chief People Officer.
Your application experience is important to us and we’re keen to adapt to make every interaction even better. We welcome feedback on our recruitment process and would love to hear from you directly on how we can improve. If you have any suggestions please feel free to let us know.
Job Type: Full-time
