Executive Assistant - ExCo London, England
LSEG (London Stock Exchange Group)
Full Time
London, England
50855 - 59568 GBP ANNUAL Today
Job description
LSEG are recruiting for an EA to our ExCo community. This role will provide support to our Exco team and enable the leadership team to be effective in their day-to-day activity. Services include: diary management and meeting co-ordination, fielding communications such as phone calls and e-mails, arranging business travel, maintaining records and files, and providing support on tools, systems and procedures.
Key Responsibilities
- Onsite and remote support for the ExCo community in a hybrid working environment, usually 3 to 4 days per week in the office, or as often as the role requires
- Standard and complex diary management, supporting one of the global business functions within LSEG
- Complex inbox management.
- Using strategic thinking to make connections across the business, internally and externally to pre-empt ExCo requirements.
- Collation of briefing papers, reports and presentations
- Preparations of Presentations and Papers – Transitioning of content provided by Senior Leaders into visually impactful, accurate and free from typological errors, presentations and papers
- Provision of administrative and organisational support
- Dealing with incoming communication, correspondence on behalf of ExCo.
- Building and maintaining strong working relationships both internally and with clients and other key contacts at all levels;
The role will include the following:
- Managing the expense processes including raising claims. Supporting procurement processes such as creating POs, setting up suppliers and acting as a delegate on the expense system
- Assisting with the co-ordination of Townhalls, Roadshows and offsite events
- Meeting and greeting visitors at all levels of seniority;
- Arranging complex, multi sector travel itineraries and accommodation in conjunction with the in-house travel team ensuring compliance with internal policies;
- Ensuring appropriate security measures are in place for travel in high risk areas;
- Keeping Executives compliance records updated, with gifts/entertainment etc;
Candidate Background
- Experience of supporting a C-suite / Senior Executive in financial services highly desirable
- A good understanding of the cadence and responsibilities associated with a FTSE50 listed company as well as understanding listed company Board commitments
- Total trust and respect, given the confidential and sensitive nature of related activities and programmes
- Degree Educated preferred
- Experience of a financial services company or other Intense or fast-moving environment;
- Polished & professional. Communication & organisational skills are key;
Key Skills
- Ability to build and maintain relationships up to all levels both internally and externally;
- Highly organised and able to prioritise effectively with minimal supervision;
- Excellent communication and influencing skills;
- Adept at managing a complex inbox as well as your own
- A strategic mindset with the ability to make connections and pre-empt requirements
- Resilience, tenacity and tact;
- Able to liaise effectively at all levels of the organisation;
- Able to act as a credible representative for the executive;
- Excellent MS Office and MS Teams skills;
- Excellent skills in using presentation and document creation applications such as MS PowerPoint and MS Word
- Ability to work independently with minimal supervision;
- Sound literacy and numerical skills;
- Ability to think on feet and to react quickly to problems and solve them; and
- Flexibility, discretion and ability to respect confidentiality at all times;
- Appetite for hard work and dedication to work hours required of the role.
- Calm demeanour and able to function well under pressure;
- Team player with excellence in collaboration across a matrixed environment;
At LSEG, we believe that creating a diverse and inclusive organisation is fundamental to the way we deliver on our promise of creating essential partnerships and open opportunities. Our open culture is central to how we deliver our purpose – driving financial stability, empowering economies and enabling customers to create sustainable growth – in everything we do.
Working with us means that you will be part of a dynamic organisation of 25,000 people across 70 countries. However, we will value your individuality and enable you to bring your true self to work so you can help enrich our diverse workforce. You will be part of a collaborative and creative culture where we encourage new ideas and are committed to sustainability across our global business. You will experience the critical role we have in helping to re-engineer the financial ecosystem to support and drive sustainable economic growth. Together, we are aiming to achieve this growth by accelerating the just transition to net zero, enabling growth of the green economy and creating inclusive economic opportunity.
LSEG offers a range of tailored benefits and support, including healthcare, retirement planning, paid volunteering days and wellbeing initiatives.
We are proud to be an equal opportunities employer. This means that we do not discriminate on the basis of anyone’s race, religion, colour, national origin, gender, sexual orientation, gender identity, gender expression, age, marital status, veteran status, pregnancy or disability, or any other basis protected under applicable law. Conforming with applicable law, we can reasonably accommodate applicants' and employees' religious practices and beliefs, as well as any mental health or physical disability needs.
Please take a moment to read this
privacy notice
carefully, as it describes what personal information London Stock Exchange Group (LSEG) (we) may hold about you, what it’s used for, and how it’s obtained, your rights and how to contact us as a data subject
.
If you are submitting as a Recruitment Agency Partner, it is essential and your responsibility to ensure that candidates applying to LSEG are aware of this privacy notice.
