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Job description

The post-holder will provide comprehensive personal assistance, administrative and secretarial services to the Clinical Director, Chief Operating Officer (COO) and Deputy COO.

The post holder will need to be comfortable with managing competing priorities, ensuring both urgent and important tasks are progressed. The post holder will be able to deal with email, face-to-face and telephone enquiries from internal and external stakeholders. The post holder will be confident using Google Workspace and Microsoft Office, as well other project-related software packages. Professional communication skills, minute taking skills, attention to detail and strong organisational skills are essential for this role.

This post is based in Bristol but travel across the CRN WE footprint may be required on occasions.

The post is part of the Professional Services Team, and the post-holder will provide support to other members of the team, supporting with finance, HR and administrative tasks when required.

If you wish to apply for the role please submit an application including a description of how you meet the essential, and where applicable, desirable criteria.

Interviews will be held on 18/09/2023.

• Arranging events, workshops, boards, meetings and organising telephone and video conference calls
• Taking thorough and detailed minutes of high-level group/board meetings
• Administering high-level group, board and governance meetings
• Upkeep of dedicated action logs
• Ensuring effective digital filing and version control
• Efficient diary management for members of the SLT

University Hospitals Bristol and Weston NHS Foundation Trust (UHBW) is one of the largest acute Trusts in the country, bringing together a combined workforce of over 13,000 staff and over 100 different clinical services across 10 different sites, serving a core population of more than 500,000 people across South West England. UHBW has been rated by the CQC as ‘Good’ overall and our staff are proud to deliver excellent care to the people of Bristol, Weston and beyond. As a forward thinking multi-award winning Trust and a digital exemplar committed to improving patient care, our world-leading research and innovations are having a positive local and global impact. Our hospitals are spread across Bristol and Weston, join us and you can enjoy the very best of both worlds; city living within a stone’s throw of the countryside or beside the seaside, both with easy access to all that the South West has to offer. UHBW is committed to safeguarding and promoting the welfare of children, young people and vulnerable adults. As an equal opportunities employer actively working towards a diverse workforce we aim to recruit and retain a workforce which represents the rich diversity of the local population at all levels and are committed to designing our services around the needs of individual patients and those around them. Anonymous information will be used from your application in order to ensure we’re meeting our pledge.

For a more detailed job description, main responsibilities, and Person Specification, please refer to the job description document attached to this vacancy.