Executive Assistant - CHRO London, England
Diageo
Full Time
London, England
47903 GBP ANNUAL Today
Job description
Job Description :
Executive Assistant for the CHRO
Permanent
London
Closing Date -9th March 2023
Purpose of the Role:
The Executive Assistant is a key support role, working for the Chief HR Officer. The EA will be trusted with highly confidential information and be expected to screen all contacts and requests for time and any mail received. Sound judgement and positive influencing skills are therefore crucial.
The CHRO role involves significant and complex travel across multiple regions and to participate in global events which require strong planning and coordination from the Executive Assistant.
Key Responsibilities:
- Complex and significant international diary management for the CHRO, including co-ordination of key Exec meeting agendas and liaison with Exec PA’s on Board matters
- Organise travel itineraries and in-market visits ensuring the best use of the CHRO's time.
- Coordinate key Executive meetings and events. Circulate pre-read in a timely manner, supervising responses and following up on actions.
- Ensure effective and efficient fluid communication is maintained with Executive Members to ensure appropriate co-ordination.
- Screen telephone calls, dealing with all routine queries and using initiative and judgement to seek appropriate responses for non-routine issues.
- Handle all incoming post and e-mail traffic effectively and promptly, ensuring that all non-routine matters are handled effectively including the efficient distribution of information.
- Ensure all Purchase Orders and invoices are completed in a timely, accurate and compliant manner
- Timely management of expenses via Concur, ensuring a thorough filing and reference system is in place
- Proactively handle electronic and hard copy filing.
- Work as part of the Executive Assistant team, providing support and assistance where required.
- Support of the CHRO on presentation materials, paperwork and management for Board meetings
- Supporting the CHRO with any high-level recruitment and ensure that all briefing meetings are scheduled, and any confidential documents are brought to their attention quickly so that any follow on action can be taken to ensure a swift process.
- Ensuring that key internal meetings are scheduled in the diary e.g. monthly Staff meetings, monthly LT meetings and regular call-overs with key LT and Exec members
- Following up on any actions that came out of the meetings and ensuring that they are completed within the requested timeline
- Provide logistics support for all LT Meetings whether they are face-to-face or virtual, onsite or offsite.
What behaviours would you demonstrate in order to be successful in this role?
- Excellent interpersonal skills required to provide professional internal and external representation of the CHRO.
- Able to build strong working relationship with a highly diverse stakeholder set. Is comfortable dealing with people at all levels.
- Able to work independently with minimal direction, self-starter, proactive with a well-developed sense of maturity and self-confidence.
- Able to prioritise time and workload, maintaining the balance between urgent and routine issues. Assists the CHRO in achieving objectives through effective time management.
- Calm under pressure. Deploys a flexible approach to problem resolution and is decisive and efficient.
- Demonstrates good judgement in a high-paced environment; copes with ambiguity.
- Is Commercially aware, understands the industry and market context and the implication of industry, technology and competitive developments to the company.
- Is tenacious and resolved in pursuing outcomes. Maintains momentum in the face of difficulties and obstacles.
- Sets clear goals and standards and is prepared to give feedback and advice.
- Sets a personal example of the Diageo values in action. Handles personal and confidential matters efficiently and discretely
Qualifications & Experience:
- Track record of high performance in an Executive Assistant role operating at a senior level
- Has advanced knowledge of the most common software packages, including Microsoft Outlook, PowerPoint, Word, and Excel. Has depth of understanding to resolve software problems. Can support the CHRO in leveraging digital and social media technology to enhance communication within and about the region.
- Ability to set up and run virtual meetings – anticipating needs, utilising best practice tools and technology to drive effectiveness
- Experience of working across geographies and with a diverse set of people and businesses internally and externally.
Diversity statement:
Celebrating our inclusive and diverse culture is core to Diageo’s purpose of “celebrating life every day everywhere”. This purpose is, in itself, inclusive in nature, as it values everybody irrespective of background, disability, religion, gender identity, sexuality or ethnicity.
We know that for our business to thrive and for Diageo to realise its ambition, we depend on having diverse talent with a range of backgrounds, skills and capabilities in each of the 180 countries in which we operate and to reflect our broad consumer base. We view diversity as one of the key enablers that helps our company to grow and our values, purpose and standards set the conditions for us to respect the outstanding contribution each person brings.
Flexibility is key to success in our business and many of our staff work flexibly in many different ways, including part-time, compressed hours, flexible location. Please talk to us about what flexibility means to you.
Worker Type :
Regular
Primary Location:
1HQ
Additional Locations :
Job Posting Start Date :
2023-02-13-08:00
Diageo
www.diageo.com
London, United Kingdom
Ivan Menezes
$10+ billion (USD)
10000+ Employees
Company - Public
Food & Beverage Manufacturing
1997
