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Job description

Barker Associates is an award winning multi-disciplinary property consultancy offering Architecture, Project Management, Quantity Surveying, Engineering and Building Surveying services to a wide variety of clients in the UK.

We are working on exciting energy and sustainability projects, where we are focused on helping our clients reduce their energy costs and carbon footprint.

Due to our continued success and growing business demands, we currently have a vacancy open for a full time Executive Assistant. We are looking for an individual who can display a high-level of professionalism, with strong IT and Microsoft excel skills to accomplish their day-to-day tasks. The role requires involvement in a wide range of key administrative tasks and business support, including executive communication, handling of corporate documents, and arranging meeting/events, all undertaken with a flexible, proactive, and resourceful approach.

This is an exciting role offering excellent career development opportunities.

Key Accountabilities

• Handle sensitive and confidential financial, legal, personnel and business information while exercising professionalism and discretion.

Key responsibilities

• Provide full administration support to our Partner and respective team members.
• Liaise with colleagues including senior management and external contacts.
• Proactive management of extensive email and diary planning.
• Create excel spreadsheets/agendas/minutes/reports/invoices and Barker presentations.
• Assist with the submission and regular monitoring of a number of applications.
• Proactive approach to implementing enhanced administrative procedures.
• Organize and book external events and associated transport/car parking and accommodation.
• Process Partner’s expenses in a timely fashion.
• Conduct research and provide analysis where required.
• Utilise Deltek and other companywide systems for storing project, client information and personal data to an accurate level.
• Subject to business requirements, flexibility to perform any other duties at the same level of accountabilities and responsibilities.

Specialist Knowledge and Qualifications

• Strong IT focused experience.
• Good industry experience.
• Strong Interpersonal skills.
• Secretarial/office administration qualification or experience.
• Advanced in MS Office (Excel, Word, PowerPoint, Outlook).
• Has strong mathematical skills.
• A strong personality, with confident and persuasive traits.

​Hours: Monday-Friday 8:30am – 5pm
Holiday: 25 Days + Bank Holidays
Benefits: Private Health Cover/Private Pension Scheme

All applicants and agencies to apply at the top of the page.

Job Types: Full-time, Permanent

Salary: £28,000.00-£38,000.00 per year

Benefits:

• Private medical insurance
• Referral programme

Schedule:

• Monday to Friday
• No weekends

Supplemental pay types:

• Performance bonus
• Yearly bonus

Application question(s):

• Do you have strong IT and Microsoft Excel skills?

Work authorisation:

• United Kingdom (required)

Work Location: In person

Application deadline: 29/03/2023
Reference ID: BAH040