Executive Assistant York, England
Job description
Executive Assistant
Ref: 2223/115
Hours: 37 hours per week
Salary: £33,013 to £35,585 per annum. Plus generous benefits, including:
- 43 days annual leave per year (including bank holidays and efficiency closures)
- Generous Occupational Pension Scheme (Local Government Pension Scheme)
About the role
You will be responsible for providing an Executive PA service to the Chief Executive and Principal as well as being responsible for the effective and efficient management of the College Support Team (CST).
You will ensure that the College’s core administration support services are efficient and effective and support the College’s annual business cycle. You will also act as the core secretariat for meetings of the Strategic Leadership Team, ensuring that agendas, papers and records of meetings are produced, shared and stored effectively.
You will also ensure that matters which require onward transmission to the Board of Governors through the Governance structures are shared with the Director of Governance.
You will cultivate a close working relationship with the Chief Executive and Principal, and by ‘managing up’ anticipate and prioritise their key tasks.
Hybrid Working
Many of our Professional Services staff undertake hybrid working – working from home for part of the week. You may work on a hybrid working basis at times when it is appropriate to do so; we will be happy to discuss this with you.
About the Person
You will be able to work independently in a busy environment that will involve prioritisation of tasks, decision making and planning. This is a varied role and, as such, you will have excellent administration, communication, and organisational skills. The ability to work flexibly, plan and prioritise a diverse workload, support colleagues, and work independently is crucial.
You will have experience of managing a small team to provide a comprehensive and professional administrative/secretarial service which meets the needs of stakeholders, and possess a first line management qualification or 3 years relevant experience.
About the College
Recently assessed as ‘Good’ by Ofsted, we are one of the largest providers of A Level and vocational programmes for 16 to 19 year olds in the region. We also deliver a range of Traineeships, Apprenticeships, degree level courses, working with over 1,000 employers, helping them to meet their current and future skills needs.
We are proud of our outstanding achievement rates for students at all levels, which have been consistently above national average for over 20 years, as well as the outstanding student progression into higher-level study and employment.
With a vibrant working environment, excellent transport links to the city centre and surrounding area, plus on-site parking, you will find York College to be fulfilling and supportive place to work. As a member of College staff you will have full use of the College facilities including free gym membership at the Athletic Suite, our brand new state of the art gym.
Please check out our website here: www.yorkcollege.ac.uk
Want to know more?
For an informal discussion about the role, please contact Ruth McKelvey, current Executive Assistant, on (01904) 770214.
Important Notices
1. The Rehabilitation of Offenders Act
The College is exempt from the provisions of the provisions of the Rehabilitation of Offenders Act (ROA) 1974, by virtue of the fact that postholders have access to children and young people, and to vulnerable adults. In such circumstances, York College is legally entitled to ask applicants for details of all convictions, and cautions irrespective of whether they are ‘spent’ or ‘unspent’. This means that you must disclose all convictions and cautions in your application.
2. Enhanced Disclosure and Barring Service (DBS) Checks
We take the safety of our learners extremely seriously, and to ensure no unsuitable persons are employed, all successful candidates will be required to undertake an Enhanced DBS check.
3. Online Search of Shortlisted Candidates
Please note we will undertake online searches of all shortlisted candidates, to identify any candidates who may give cause for concern in relation to learner safety.
Please note that we do not accept CV applications. If you are viewing this vacancy through any job board then please go to our website www.yorkcollege.ac.uk/job-vacancies and apply using our application form.
Most correspondence regarding vacancies will be sent via email, so please check your emails regularly for updates on your application. We would also advise to check your junk/spam folder as some emails may end up here depending on your mail provider settings.
Closing date: 22 May 2023 (12 noon)
Interviews: 6 June 2023
We are deeply committed to diversity and inclusion and wish to have a diverse workforce. We positively welcome applicants from all under-represented groups, including minority ethnic groups and those with disabilities. We are proud to be affiliated to the Black Leadership Group (BLG).
As an employer we are committed to promoting and protecting the physical and mental health and well-being of all our staff. York College has signed up to the ‘Mindful Employer’ charter for employers who are positive about mental health. We are also a certified Disability Confident Employer. Disability Confident is a government scheme designed to encourage employers to recruit and retain disabled people and those with health conditions.
