Executive Assistant Stockton-on-Tees, England
Job description
51,000 people. 49 countries. Over 120 office locations.
We’re not just engineers. We’re a global team of data scientists, consultants, construction workers and innovators all working to create a better tomorrow. Every day, we help customers in energy, chemicals and resources get one step closer to solving our planet’s toughest issues. Climate change. The energy transition. Digital transformation. And how we can deliver a more sustainable world.?
Whatever your ambition, there’s a path for you here. And there’s no barrier to your potential career success. For more information, visit Worley.com
Role Context:
This is a dynamic role that will require strong communication and leadership skills as well as problem-solving skills. You will be working closely with two of Worley’s Vice Presidents and the facilities team to manage the Stockton office.
The role will vary day to day and require flexibility, it will include executive assistant/personal assistant activities and facilities tasks.
This role is based in the office on a full-time basis.
You'll be:
Completing all administration tasks in an efficient and timely manner as requested by the team to enable the business to function.
- Using Worley systems, such as Timesheets, Concur (travel booking tool), etc to manage tasks required.
- Providing comprehensive administrative support to our Leaders, including support with calendars, scheduling meetings, coordinating travel arrangements, and organising logistics for events and conferences.
- Working with the Facilities Management team, provide support with all aspects of the office management – oversee facilities management activities, including managing office space, coordinating maintenance and repairs, ordering supplies; collaborate with relevant departments to address facilities-related issues.
- Assisting with booking and planning travel arrangements, including flights, accommodations, ground transportation, as well as managing travel itineraries. Ensure travel plans are communicated and changes are dealt with as they arise.
- Supporting the facilities management (FM) to ensure all building/equipment faults are recorded on the Europe Facilities Management helpdesk (QFM) database.
- Supporting the FM to provide support to key customers for the provision all services related to maintenance of an office including but not limited to, vending, catering, cleaning, security, office furniture and waste.
- Supporting the FM to ensure all waste management facilities kitchen bins and confidential shredding.
- Keeping floor plans and providing updates on building occupancy.
- Assisting with weekly fire alarm tests, and act as fire marshals during building evacuations
You'll have:
Proven experience as an executive assistant or in a similar senior-level administrative role.
- Excellent communication skills both verbal and written with the ability to communicate effectively with individuals and clients at all levels with the ability to work and respond to sensitive and highly confidential areas of business
- Accuracy and personal pride in a job well done with attention to quality work
- Experience in office management (preferred)
- Facilities management experience (preferred)
- Previous Experience of business travel
- Good understanding of office administration processes and practices
Worley is committed to making a difference and we currently have exciting projects delivering energy transition. We need the right people supporting this global change working and learning together. Our values and behaviours underpin who we are and everything we do…
- Life: Prioritise safety and wellbeing and ensure we choose ""what's right"" and face important issues
- Rise to the challenge: The can-do attitude to go that extra mile to deliver
- Stronger together: Seek new and diverse relationships to drive innovation
- Unlock Brilliance: Push boundaries and share our expertise
Worley will reward successful candidates with an excellent career opportunity within a forward thinking and flexible organisation, as well as an excellent salary and benefits package.
Providing an agile culture and challenging work opportunities results in a positive work environment. Our people enjoy competitive compensation packages and a fun, personal, collaborative and safe working environment. We value equal employment opportunity and are committed to promoting fairness, equality and diversity.
Our policy is to conduct background checks for all candidates who accept an offer of employment with us.
If you have the passion and talent to keep up, it's time to test the limits of what you can become. Find your future with Worley.
