Executive Assistant Southampton, England
Job description
The Faculty of Social Sciences welcomes applications from suitably qualified and experienced individuals to join its Faculty Operating Service (FOS), as an Executive Assistant to a Head of School. As a prominent member of our team, you will work within one of our five academic schools: Business; Law; Mathematical Sciences; Education; and Economic, Political and Social Sciences and you will make an important and rewarding contribution to our exciting, varied, and engaging activity across our university, working with colleagues and students from diverse and interesting backgrounds.
The Faculty Operating Service works with Faculty, Deanery and School Senior Leadership Teams to support those areas of work which provide essential services to our core business of education, research, and enterprise. We underpin the achievement of the strategic objectives of the university.
You will join a supportive and friendly FOS team. To be successful you will be a motivated, enthusiastic, and proactive team player who is culturally sensitive and is able to work effectively in a flexible and responsive environment. You will be able to build strong relationships and partnerships with internal and external organisations and groups and be able to liaise confidently with your stakeholders.
The Role
You will provide professional operational assistance, diary, and similar administrative support to a Head of School and, by association, other senior members of staff within the school. This will include undertaking a range of responsibilities which might include working on projects and activities, diary management and event organisation, travel arrangements, minute taking, financial administration, website updates, social media and organising group meetings. You will be able to quickly build strong relationships and partnerships with internal and external organisations and groups and be able to liaise confidently with your stakeholders.
As a member of our busy and engaged administrative team, you will deliver a thoughtful, pro-active, and efficient service, which meets the requirements of the faculty’s varied and interesting activities across five academic schools: Business; Law; Mathematical Sciences; Education; and Economic, Political and Social Sciences working closely with the existing School administrative teams.
About You
We welcome applicants with experience within an Executive Assistant style role, keen to work as part of a team. You will have excellent communication and interpersonal skills as well as proven IT skills (ideally including MS SharePoint and Teams). You will be a strong team player with a positive and enthusiastic approach who is able to use their initiative and prioritise their own work whilst contributing to a team. Proven experience of diary management on behalf of others, minute taking, effectively managing a diverse workload and a strong attention to detail are essential.
What we can offer you
We understand the importance of personal and career development, and through our own training team and Linked-In learning you will have access to varied training courses. As part of a larger organisation, we can offer varied opportunities for you to enhance your skills and career progression through the administration support team.
As well as additional benefits that will make your life easier, such as a generous holiday allowance and additional university closure days, we will support your long-term future too, with pension scheme membership, subsidised health and fitness facilities and a range of discounts. Our excellent family leave arrangements include maternity, paternity, adoption and parental.
As a university we aim to create an environment where everyone can thrive and are proactive in fostering a culture of inclusion, respect, and equality of opportunity. We believe that we can only truly meet our objectives if we are reflective of society, so we are passionate about creating a working environment in which you are free to bring your whole self to work. We welcome applications from candidates who are committed to helping us create an inclusive work environment. We encourage applications from candidates from Black, Asian and Minority Ethnic communities, people who identify as LGBTQ+; and people with disabilities.
The location of work is Highfield campus. We support flexible working, and the successful candidate could choose to work remotely with at least 60% of their contracted hours working on campus. Flexibility will be required should the business need require a greater on-site presence.
For an informal discussion about these opportunities, please contact: Nic Roberts, [email protected]
On appointment your job title will be Senior Administrator
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Application Procedure
The application deadline is midnight on the closing date stated above. If you need assistance, call Recruitment on +44 (0) 23 8059 2750, or email [email protected]. Quote the advert reference on all correspondence.
Further details:
- Job Description and Person Specification
We believe equality, diversity and inclusion are fundamental to making the University of Southampton a welcoming, vibrant and successful organisation. Having a diverse workforce, inclusive of people of all ages and beliefs, from different racial, educational and social backgrounds opens up a wealth of possibilities, makes us more creative and accelerates our impact on society. We welcome applicants that value the diversity of our community and are willing to play their part in supporting the mission of inclusivity.
Please note that applications from agencies will not be accepted unless indicated in the job advert.
