Executive Assistant Oxford, England
University of Oxford
Full Time
Oxford, England
28759 - 33966 GBP ANNUAL Today
Job description
The University of Oxford is a stimulating work environment, which enjoys an international reputation as a world-class centre of excellence. Our research plays a key role in tackling many global challenges, from reducing our carbon emissions to developing vaccines during a pandemic.
Working closely with our colleagues from across the wider collegiate University, Undergraduate Admissions and Outreach (UAO) aims to inspire and enable talented minds to reach extraordinary futures, at Oxford and beyond. We know that some groups are still under-represented at our University, and we are committed to changing this.
We are determined to attract potential from wherever it is to be found, and to be a magnet for able students regionally, nationally and internationally.
We are seeking an enthusiastic Executive Assistant to work at the centre of UAO, providing pro-active and professional support to the Director, who operates to a busy and demanding schedule.
What We Offer
As an employer, we genuinely care about our employees’ wellbeing and this is reflected in the range of benefits that we offer including:
- An excellent contributory pension scheme
- 38 days annual leave
- A comprehensive range of childcare services
- Family leave schemes
- Cycle loan scheme
- Discounted bus travel and Season Ticket travel loans
- Membership to a variety of social and sports clubs
This role also offers the opportunity for hybrid working
About the Role
The role will include responsibility for a wide range of matters, sometimes highly confidential and/or urgent, and will include the management of an electronic diary and email communications across several inboxes; making arrangements for meetings, visits, and travel; preparation of agendas, minutes, presentations and management information; and responsibility for coordination and tracking of workflow. The successful candidate will also support with planning events such as Department away days and whole team meetings.
The role is based within the UAO admin team and will also involve supporting with HR and financial administration, and general office management.
About You
To be successful in this role you will have extensive experience of managing the diary and workflow of a senior member of staff and experience of handling information of a sensitive and sometimes confidential nature. You will have impeccable time management and organisational skills, be an excellent communicator, work efficiently under pressure, have high level IT skills and have a flexible and resilient approach to work. The ability to deal effectively with a wide range of people is also essential.
Application Process
You will be required to upload a covering letter/supporting statement, CV and the details of two referees as part of your online application.
The closing date for applications is 22nd August 2023
Interviews will take place during week commencing 28/08/2023 and will be online
