executive assistant Northamptonshire
The Football Association
Full Time
Northamptonshire
10.56 - 12.04 GBP Today
Job description
Our Organisation
Northants FA is the local governing body for football covering Northamptonshire. Our role is simple; To Protect, Promote & Progress an individual's journey in football by inspiring a lifelong relationship with the Game. Football has the power to Change Lives and connect people, and this is why we do what we do.
Since 1895, Northants FA have been governing the game locally, working with our member clubs and leagues to ensure that the game is played with integrity and passion. Over the years, the role that Northants FA plays in football has changed significantly and it now looks after over 27,000 players across 1,600 teams, engaging with thousands of coaches, referees, supporters, club and league officials and parents.
The County FA is responsible for everyone's journey in football and our role is to keep opening opportunities and breaking down barriers for more and more people to enjoy this beautiful game.
Our staff team provides expert advice and support to our members across a variety of development, safeguarding and governance fields.
Our Board of Directors, composed of dedicated and skilled individuals with a passion for making a difference, provide support and advice to the executive team with expertise in:
- Safeguarding
- Finance
- Grassroots Football Inclusion
- Human Resource
We hope to complement this strong group further with additional,wider expertise.
Our ambition for improving the game and people's lives drives our strategy and the work we do.
The Role
Northants FA are inviting applications for an Executive Assistant on a permanent contract.
We are looking for individuals with the right skills, knowledge, and experience to help Northants FA achieve The FA's Code of Governance & continue to Safeguard all effectively. As an equal opportunity employer, we welcome applications from all sections of our diverse community.
- To support delivery of the County FA's Business Strategy and The FA Grassroots Football Strategy.
- To support the CEO in overseeing the operational administration of the County FA.
- Ensuring records for our workforce (staff, board & council) and affiliated teams are updated and compliant with the FA's Safeguarding 365 Standard.
- To contribute to the effective implementation of The FA's Code of Governance for County FAs.
- To comply with FA rules, regulations, policies, procedures and guidance that is in place from time to time.
Key Accountabilities
- Oversee the daily operations of the County Headquarters, including liaison with all suppliers.
- Implement procurement procedures for items and services required across the Association.
- Contribute to the administration of The FA's Safeguarding 365 Standard for County FA's.
- Support the recruitment of staff and volunteers into the County FA using the FA's Safer Recruitment Policy.
- Be part of the working group that manages the County FA's annual awards program.
- In liaison with the CEO, manage all requirements related to the Code of Governance for County FA's.
- Act as Secretary to the Chairman and Board of Directors.
- Attending Board and Council / Committee meetings, taking minutes, and circulating in good time.
- In liaison with the CEO, maintain the Directory of Policies relating to the Code of Governance.
- Review, devise, requirements related, and develop reporting and filing processes for the County FA.
- Manage the CEO's diary arranging relevant internal and external meetings.
- Arrange travel and accommodation where necessary for all staff.
- Submit relevant documentation to The FA.
- Oversee the coordination of the Association's meetings calendar.
- Collate and distribute relevant documentation for all Board, Council, and Committee meetings.
- Manage and administer company personnel records in line with the staff handbook, including annual leave requests and staff sickness procedures.
- Liaise with the CEO in ensuring all HR documentation is up-to-date and in line with current employment law.
- Coordinate IT hardware and software purchasing requests.
- Coordinate all internal IT issues, escalating them to The FA as and when required.
- Maintain good safeguarding awareness training and contribute to ensuring that safeguarding, equality, and inclusion are embedded throughout the County FA and grassroots football.
- Maintain an awareness of all County FA policies and procedures, ensuring that they are reviewed annually and updated where necessary.
What we are looking for
Essential
- Minimum A Level.
- Excellent internal and external stakeholder relations and customer service skills.
- Great attention to detail.
- Effective report-writing and presentation skills.
- Effective prioritisation and time management skills.
- Excellent IT skills, including the use of Microsoft Office applications.
- Excellent problem-solving and decision-making skills.
- General office administration experience.
- Creating and maintaining structured, online filing systems.
- Minute taking.
- Secretarial duties including typing & filing (online & offline).
- Booking venues, transport & accommodation.
- Diary management.
- Obtaining quotations from essential suppliers and liaising/building relationships with suppliers.
- Maintaining accurate and complete personnel records.
- Knowledge of and commitment to equality, diversity and inclusion.
Desirable
- Further education in business administration.
- Basic financial processes(invoicing etc).
- Competency with social media platforms.
- Knowledge of safeguarding in a sporting environment.
- Knowledge and understanding of The FA's Grassroots Football Strategy and how the County FA business plan supports delivery.
- Knowledge and understanding of working withvolunteers.
- Experience in the football community and a passion for football.
To Apply
Please click here to visit the Northamptonshire FA careers page and apply.
You can find out more about Northamptonshire FA, our Strategy and the Executive Assistant role by downloading the Candidate Brochure.
The Football Association
www.thefa.com
Wembley, United Kingdom
Mark Bullingham
$500 million to $1 billion (USD)
501 to 1000 Employees
Non-profit Organisation
Sports & Recreation
1863
