Executive Assistant London, England
Job description
ASR Group is the world’s largest refiner and marketer of cane sugar, with an annual production capacity of more than 6 million tons of sugar. The company produces a full line of grocery, industrial, food service and specialty sweetener products. Across North America, ASR Group owns and operates six sugar refineries, located in Louisiana, New York, California, Maryland, Canada and Mexico. In the European Union, the company owns and operates sugar refineries in England, Portugal. ASR Group also owns and operates mills in Mexico and Belize. The company’s brand portfolio includes the leading brands Domino®, C&H®, Redpath®, Tate & Lyle®, Lyle’s® and Sidul®.
OVERVIEW
The purpose of the role is to provide efficient and comprehensive administration support to a designated business area(s) for a wide range of business processes and events.
DETAILED ROLES & RESPONSIBILITIES
Administration duties will be varied and wide-ranging but will most likely relate to the following main areas:
The role has four fundamental areas of responsibility
1 – Office Manager for the Bedford St Office
2 – PA to the President of ASRG Europe
3 – PA to the CFO of International Operations
4 – PA to the Culture Committee reporting to the Senior Director of Human Resources for ASRG Europe
Office management – such as:- Overseeing the day to day running of the office; ensuring inventory of supplies, working environment standards, acting as the primary point of contact between the building management and Company and coordinating regular facilities services
- Compliance & Legal – such as:
- Ensuring compliance with data protection regulations
- Filing and archiving business information in accordance with data retention policies
- Events & Communications – such as:
- Organising visits and managing guests, including site tours and room bookings
- Supporting key communication events like Roadshows
- Managing internal communications through various methods including Sugarnet
- General event management and coordination
- Procurement – such as:
- Processing invoices and managing vendors, goods and services in adherence with the SAP procurement process
- Purchasing equipment/services as needed by your business area(s)
- Identifying cross-functional efficiencies in site-wide purchasing
- Travel & Expenses:
- Diary and expense management for designated teams/individuals
- Travel coordination
- Safety & Wellbeing – such as:
- Participation in core safety committee and quality activity
- Coordination and support for wellness initiatives across site
- TMA responsibility for designated business area(s)
- Community, Culture & Engagement – such as:
- Coordination and preparation of induction and onboarding programmes for new joiners
- Lead coordination role for culture committee activities
- Managing suggestion schemes and supporting communication efforts at site location
- Organising and supporting community involvement initiatives
- Managing IT community processes
- First point of contact for your business area(s) in relation working environment/facilities needs
- General:
- Any additional support as reasonably required including cover support for wider administration group
- Management of one Administrative Assistant (full people management responsibility inclusive of development and performance management)
SUPERVISORY RESPONSIBILTY
- 1 direct report
WORK EXPERIENCES
Experience in a similar role required
EDUCATION REQUIREMENTS
- No specific education requirements although a good level of literacy and numeracy will be required
ESSENTIAL CAPABILITIES (KNOWLEDGE, SKILLS, ABILITIES AND PERSONAL ATTRIBUTES)
- Computer literate – advanced MS Office skills (essential) with experience in SAP (preferred)
- Attention to detail and accuracy
- Administrative efficiency and excellent organisational skills
- Ability to work unsupervised and with minimal supervision, demonstrating initiative
- Ability to multitask and work on multiple projects simultaneously, whilst achieving challenging deadlines
- Excellent communication skills, verbal and written to liaise positively with all people in the business and externally with key stakeholders
- Strong commitment to exceptional customer service
At Tate & Lyle Sugars, the group's values are the cornerstone of our success.
Leadership - our goal is to be the leader in every arena in which we compete. Teamwork - our strength is magnified when we work together. Integrity - honesty and trust are the foundation of our success.Service - we know that the people and communities in which we operate are crucial partners to our success. Sustainability - the member companies of ASR Group are committed to sustainable agricultural and business practices.
