Executive Assistant London, England
T. Rowe Price
Full Time
London, England
42373 - 52740 GBP ANNUAL Today
Job description
There is a place for you at T. Rowe Price to grow, contribute, learn, and make a difference. We are a premier asset manager focused on delivering global investment management excellence and retirement services that investors can rely on today and in the future. The work we do matters. We invite you to explore the opportunity to join us and grow your career with us.
POSITION PURPOSE
This highly visible position works both collaboratively and independently in support of the Associate Head of International Equity and Business Management team; International Equity Director of Business Management, Business Administration Manager and Business Analysts. The appointee will provide back-up support to the Executive Assistant to the Head of International Equity. This person must be a team player with a can-do attitude.
The Senior Executive Assistant will leverage the executives’ time by providing support based on a broad knowledge and understanding of the executives’ activities (often acting as the intermediary on their behalf) and the operation of the International Equity business. The appointee will support a team of six – eight and may be requested to work on specific business management projects and provide administrative support. Such activities could include maintenance of information tools (IQ, Sharepoint sites, Excel and related reporting applications), data gathering and creation of presentations and meeting materials, often in support of meetings, formal presentations and business trips. The role will also include exercising appropriate judgement in handling sensitive information and coordinating correspondence.
A summary of the key responsibilities follows:
Planning well in advance to manage an active calendar of appointments (both internal and external), composing and preparing correspondence (often of a confidential nature) compile agendas, screen calls and visitors, coordinate travel arrangements (including complex international travel) and process expense reports. Design and produce high quality, advanced, corporate style PowerPoint presentations and be able to creatively represent data/ content in a succinct and innovative way, create and maintain SharePoint sites for business management meetings, offsites and initiatives. Manage information flow. Proactively coordinate appropriate materials for meetings, appointments and presentations. Bring to the executives’ attention only those matters for which they need to be informed of and require immediate attention. Foster successful relationships through direct interaction with peers and others. Partner with management to build trust and a collaborative working environment while, exercising confidentiality, strong judgment and professionalism. Work with the Business Administration Manager and broader Assistant team to ensure the smooth running of the International Equity business.
Principal Responsibilities
Gatekeeping, Calendar, Meeting Logistics Management: Provide leverage to manager(s) for day-to-day activities, including:
- Outlook calendar/schedule maintenance; scheduling internal and external meetings (coordinates meeting logistics: presentation materials, AV and technical support, conference rooms, tracking attendees, catering, etc.) as needed; manage mail and package delivery.
- Creates, formats, edits materials and correspondence from draft to client-ready stage; draft responses to general inquiries (e.g., reply on behalf of the manager(s), materials requests, etc.).
- Receives visitors; assists, directs, schedules phone calls.
- Coordinates and schedules interviews as required within the team.
- Identifies opportunities to improve the quality and efficiency of information flow; brings to the Head/s attention only those priority matters in which he/she needs to be informed and require immediate attention.
- Dealing and coordinating with several different times zone.
- Building relationships and networks with other associates globally.
Travel & Expense Processing: Provides coordination, management and troubleshooting for:
- Complex global and domestic travel arrangements; may involve organising multi-city travel schedules/itineraries, and processing required travel documents (Visas, passports).
- Expense report processing; ensure compliance with company policy and reporting regulations and follow-up to ensure accurate processing and timely reimbursement.
Presentation Materials: Coordinates production of materials for internal and external meetings and presentations. Information may be complex, cyclical, sensitive and/or confidential in nature and requires an in-depth knowledge of BU-specific policies, processes, and procedures.
- Involves initial editing, drafting and proofing; may be called upon as a subject matter expert to assist others with technical questions and training needs.
- Often requires advanced PowerPoint, Adobe Acrobat, Graphics skills.
- Applies TRP brand guidelines, corporate and BU policy and preferences to presentation decks, kits and related meeting materials.
Cyclical & Ad hoc Reporting:
- Inputs necessary meeting/client/investment related information in BU-specific systems (e.g., RMS, IQ, SharePoint); runs queries to extract the relevant data needed for BU management reporting (e.g. RMS, Spyderweb, Factset, Excel), group and individual metrics, etc.
- Compiles, creates and maintains reports, databases and charts using systems and software that requires advanced technical skills and understanding of data and business purpose.
- May assist with reports related to budget tracking and accounts payable submissions.
Project Support: Independently assists in or leads special and ad-hoc projects related to division and/or corporate activities. Some projects may require the individual to take the lead role in managing a process or they may be the only resource responsible for the execution of the project (e.g., IEBM SharePoint site, and internal team tools, org charts, orientation materials, etc.).
- Work at times may be complex, cyclical, sensitive and confidential in nature and based on in-depth knowledge of business specific policies, processes and procedures.
- Leads or participates in process and workflow reengineering as systems are upgraded and/or functions are automated.
Continuity, Network & Relationship Building: Works collaboratively with Business Admin Manager and Head of International Equity Executive Assistant to ensure that comprehensive, seamless back-up support is provided to Senior Management.
- May be asked to act in a mentoring capacity to others, specifically to new associates.
- Fosters successful relationships through direct interaction with peers, Investors and others.
- Partners with management to build a collaborative working environment, exercising good judgment and professionalism.
PERSONAL ATTRIBUTES / SKILLS / QUALIFICATIONS
- Executive level administrative and project management experience in a business environment.
- Advanced skill level in Microsoft Outlook, Word, Excel, and PowerPoint.
- Strong attention to detail, especially when dealing with data.
- Strong customer service and interpersonal skills.
- Strong communication skills: verbal, listening, and written; ability to work effectively and communicate with a global/virtual team.
- Strong detail-orientation and organisation skills and the ability to produce high-end quality work often under pressure with minimal notification and quick turnaround timeframes.
- Strong correspondence drafting, editing, proofreading skills. Excellent grammar and articulate.
- Self-directed and able to perform assignments independently; demonstrates pro-active approach and is flexible with change.
- Able to multitask and prioritise workload to meet deadlines.
- The position requires a positive, tactful demeanor and a professional presence.
- Demonstrated ability to effectively manage upward to members of senior management while fostering successful relationships through direct interaction with peers and others.
- Ability to partner with management to build a collaborative working environment, and exercising good judgment and professionalism.
Commitment to Diversity, Equity, and Inclusion:
We strive for equity, equality, and opportunity for all associates. When we embrace the power of diversity and create an environment where people can bring their authentic and best selves to work, our firm is stronger, and we create greater value for our clients. Our commitment and inclusive programming aim to lift the experience for each associate and builds allies for our global associate community. We know that a sense of belonging is key not only to your success at the firm, but also to your ability to bring your best each day.
T. Rowe Price is an equal opportunity employer and values diversity of thought, gender, and race. We believe our continued success depends upon the equal treatment of all associates and applicants for employment without discrimination on the basis of race, religion, creed, colour, national origin, sex, gender, age, mental or physical disability, marital status, sexual orientation, gender identity or expression, citizenship status, military or veteran status, pregnancy, or any other classification protected by country, federal, state, or local law.
