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The starting salary for this role is £43,923 per annum, based on working 36-hours per week.

We are looking for an Executive Assistant to provide exceptional administrative and secretarial support to our Director for Land & Property.

You will provide a range of PA support, including:

• Complex diary management, responsibility for organising meetings, conference calls, site visits and team away days.
• Producing correspondence, drafting reporting documents and presentations for a variety of audience and meetings.
• Taking action notes/minutes at meetings, producing agendas for meetings/workshops and co-ordinating the sessions as required.
• Ensuring the Director is fully briefed and prepared with the relevant paperwork for all meetings in advance.
• Records management (owning and updating various trackers, filing, database management, actions management log).

Other duties will include:

• Dealing with incoming calls effectively, referring them to the relevant sources and ensuring customers are dealt with efficiently; meeting and exceeding the standards expected under Customer Service Excellence.
• Develop effective working relationships with Cabinet Members and Officers across the organisation and externally with Districts & Boroughs and other public, private, voluntary and community organisations and supplier and business representative groups.
• Undertake other relevant duties as might be deemed necessary by the Director, contributing flexibly to the overall requirements of the Service, including minute taking.

The team currently operates from our Woodhatch Office in Reigate base but with full flexible working arrangements. Staff will be expected to operate in a flexible way to meet the needs of our customers and work demands, using agile working methods that allow business to be conducted from multiple locations.

To be considered for interview, your application will clearly evidence:

• Ability to support members of Senior Leadership Teams with complex and conflicting demands.
• Ability to draft complex and often politically demanding responses to correspondence.
• Demonstrate some knowledge and understanding of the political environment here at Surrey County Council.
• Can communicate in a clear and concise manner to people from all backgrounds and levels of responsibility, both internally and externally.
• Able to implement a new process to improve the customer journey.

At Surrey, our values and behaviours are just as important as our skills and abilities. They shape who we are as an organisation. Find out more about the values we follow.

For more information please find the full job description below and refer to this before submitting your application. We also invite you to read our Life at Surrey handbook to see insights of the culture at Surrey and how as a valued employee, you can help shape our Council.

The job advert closes at 23:59 on 13/09/2023.

Contact Details

For an informal discussion, please contact Diane Wilding by e-mail at [email protected]

We look forward to receiving your application, please click on the apply online button below to submit.

Benefits

From flexible working to job sharing (where possible) we are committed to providing a healthy work life balance. A laptop and mobile will be supplied if applicable to your role. You will benefit from 26 days annual leave, rising to 28 days after 2 years' service, a generous local government salary related pension, as well as the option to join our car lease scheme. For more information about the wide variety of benefits you can take advantage of please visit MyBenefits for Surrey County Council staff.

Our Commitment

Surrey County Council is proud to be a Disability Confident Employer. A guaranteed interview will be offered to all disabled applications where:

• The candidate has evidenced the minimum criteria for the role through their application
• The candidate has chosen to share that they have a disability on the application form

Our application form and onboarding process will provide an opportunity to request any reasonable adjustments for the interview and/or the role.

We want to be an inclusive and diverse employer reflecting the community we serve and particularly welcome applications from all underrepresented groups.