Executive Assistant London, England
Starr Companies
Full Time
London, England
30401 - 49006 GBP ANNUAL Today
Job description
Starr Insurance Companies is a leading insurance and investment organization, providing commercial property and casualty insurance, including travel and accident coverage, to almost every imaginable business and industry in virtually every part of the world.
Cornelius Vander Starr established his first insurance company in Shanghai, China in 1919. Today, we are one of the world’s fastest growing insurance organizations, capable of writing in 128 countries on 6 continents.
Cornelius Vander Starr established his first insurance company in Shanghai, China in 1919. Today, we are one of the world’s fastest growing insurance organizations, capable of writing in 128 countries on 6 continents.
Role Purpose
We are currently recruiting for an Executive Assistant to join our London Team on a 12 month Fixed Term basis (Maternity Cover). We are looking for someone to provide a high standard of internal and external customer service to all stakeholders and to provide executive support to the CEO and other Directors as required.
Roles & Responsibilities
- Management of the CEO and Directors diaries on a daily basis.
- Organising meetings and conference calls for the CEO and Directors.
- Providing support for the CEO in respect of travel bookings / arrangements and business documentation.
- Answer all calls made to the main switchboard in a professional manner.
- Deal with outgoing mail as required.
- When required, provide cover / support to Reception desk.
- Arrange courier requests as required.
- Assist the COO with facility related matters.
- Assist the COO with the document retention process on a periodical basis.
- Assist the COO with adhering to Health and Safety obligations in the London office.
- Assist the COO by providing all new joiners in London with an overview of the Health and Safety procedures for the building.
- Assist the COO by undertaking desk assessments for individuals as instructed by International Human Resources and as risk assessments are identified from the desk assessments reports.
- Log accidents in the accident log and file.
- Liaise with employees to make travel bookings/arrangements in accordance with the company’s travel policy.
- Produce detailed itineraries for the CEO and Directors as required and circulate a weekly travel report.
- Arrange and confirm venues and any transportation on behalf of attendees to events arranged by Starr.
Person Specification
- 5 + years’ of Executive Assistant experience;
- Understand business cultures and practice;
- The ability to set up sensible and logical systems of working both on technology systems/drives;
- The ability to manage travel arrangements;
- A basic understanding of the insurance sector, Lloyd’s and the London market in general (desirable but not essential);
- Deliver high-end customer service;
- Planning and organisational skills with proven experience of prioritising a conflicting workload;
- Strong communicator, both written and verbal;
- High level of self-management.
- Systems & I.T - Microsoft Office: Word, Excel, PowerPoint and previous travel booking system; and
- Minimum A Level educated.
Schedule
Hours - Normal working hours are 8:30am - 5pm Monday to Friday (full time) but will also consider part time
Hybrid Working Arrangement - 3 days per week in office, 2 days from home
Starr is an equal opportunity employer, which means we'll consider all suitably qualified applicants regardless of gender identity or expression, ethnic origin, nationality, religion or beliefs, age, sexual orientation, disability status or any other protected characteristic. We recruit and develop our people based on merit and we're committed to creating an inclusive environment for all employees. We offer first class training and development opportunities to all employees. Our aim is to grow our own talent and bring out the best in people.
