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Job description

Executive Assistant

• £32,632 - £38,288 FTE (depending on experience)
• 25 - 30 hours per week (Monday to Friday)
• Part-time, permanent
• Hybrid working and flexible hours
• Location: North Chailey
• Closing date: 15/10/2023
• Interview date: 19/10/2023

Here are some of the role's key responsibilities:

• Governance Oversight: Develop, implement, and maintain effective governance policies and procedures to ensure compliance with all relevant laws and regulations.
• Compliance Management: Monitor and ensure compliance with all legal and regulatory requirements, including charity law, data protection, and financial reporting, with the support of the relevant members of the Executive Team.
• Risk Management: Identify, assess, and manage risks associated with the charity's operations and governance, and develop strategies to mitigate these risks.
• Board and Committee Support: Provide support to the Board of Trustees and its committees, including preparing agendas, coordinating meetings, and maintaining accurate records of discussions and decisions
• Policies and Procedures: Maintain a register of organisational policies and procedures and ensure these are regularly reviewed, updated, approved and ratified accordingly
• Executive Support: Prepare and coordinate meetings, including agenda creation, minutes, and follow-up actions
• Office Management: Coordinate with other departments to ensure seamless communication and collaboration.
• Project Support: Conduct research, compile data, and create reports as requested.
• Event Coordination: Organise stakeholder events, as required, in accordance with our obligations, such as Annual General Meetings

Our ideal Executive Assistant will have:

• Experience as an Executive Assistant or similar role, preferably within a charitable or non-profit organisation
• Excellent communication skills (oral and written) with strong attention to detail
• Proficiency in Microsoft 365 and other relevant software applications
• Exceptional organisational and multi-tasking abilities
• High degree of professionalism, discretion and confidentialit

What we offer:

• 27 days holiday plus bank holidays (up to 33 based on length of service)
• pension scheme 5% employer, 3% employee contributions,
• performance related pay progression,
• employee discounts, and most importantly,
• the opportunity to work within a growing organisation that provides expert and compassionate hospice care to adults and their families within the local community.

We will shortlist candidates as applications are received, but interviews will take place on Thursday 19th October 2023.

Job Types: Part-time, Permanent
Part-time hours: 25-30 per week

Salary: £32,632.00-£38,288.00 per year

Benefits:

• Discounted or free food
• Employee discount
• Flexitime
• Sick pay
• Work from home

Schedule:

• Flexitime
• Monday to Friday
• No weekends

Work Location: Hybrid remote in Lewes, BN8 4ED