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Executive Assistant

Salary – up to £38,000 per annum (dependent on experience), plus bonus and benefits

Benefits include: Company Bonus, 27 days holiday (plus 1 wellbeing day, ½ celebration day and bank holidays), Company Pension, 8 x Life Assurance, Discounted Insurance Products, flexible and hybrid working.

Here at Sesame Bankhall Group (SBG), we aim to be the market leader in providing professional support services to financial advice firms in the UK.

We are currently looking for an Executive Assistant to provide professional EA support to our Executive Directors in Sale. This is an exciting opportunity to act as an ambassador for the Executive Team, and SBG when interfacing with internal and external stakeholders. This role would suit an individual with previous EA experience, operating at Senior levels, looking for their next challenge!

This role offers you the opportunity to:

• Proactively assist Executive Directors in all aspects of day to day business activities.
• Plan workload and arrange all meetings to ensure priorities are reviewed and preparatory reading material is available.
• Provide one to one EA support to the Executive, including diary and inbox management, organising travel, processing expense claims and managing holiday requests
• Collect and collate monthly departmental reports, to facilitate the Executive and Board reports within the required timeframe.
• Action production of meetings and reporting schedules for the year ahead.
• Adhere to the terms of reference of the Governance meetings, ensuring that accurate minutes and actions are recorded and available within the required timeframe.
• Ensure that all committee actions are recorded on the matters arising schedules, actions followed up and updates provided before the next committee meeting.
• Act as ambassador for SBG Governance standards.
• Act as an ambassador for the Executive, and SBG when interfacing with internal and external stakeholders.
• Undertake ad hoc projects and duties as and when required, to support the needs of the business or to achieve departmental objectives.
• Work collaboratively to contribute to a successful EA Network within SBG.
• Provide executive assistance to the SBG Exec Risk and Compliance Committee, taking ownership and responsibility for the committee meeting.
• Take minutes and facilitating the production of the agenda, meeting packs and following up on actions.
• Provide executive assistance to the SBG Board Risk and Compliance committee, by facilitating to the production of the agenda, meeting packs and following up on actions.
• Co-ordinate and plan business meetings and site events.

If you possess the following, get in touch:

• Previous EA / strong administration experience is essential.
• Comprehensive minute taking and action tracking ability is essential.
• Experience of working at Senior Director level.
• Previous experience within Financial Services would be advantageous.
• Excellent communication and organisational skills.
• Ability to work under pressure and to tight timescales.
• Ability to liaise with stakeholders at all levels, acting on your own initiative.
• Good knowledge of MS Office – Excel, Word, PowerPoint and Outlook.
• Adaptable, flexible and pragmatic by nature.
• Strong attention to detail.

At Sesame Bankhall Group we believe that diverse teams really are the best teams, we are committed to providing an inclusive recruitment experience to our candidates. Research tells us that candidates may be put off applying for a job unless they can tick every box. We also know that ‘normal’ office hours aren’t always doable, and while we can’t accommodate every flexible working request, we are happy to be asked. So, if you are excited about working with us and think you can do much of what we are looking for but aren’t sure if you are 100% there yet… why not give it a go? If you are neurodiverse or require any adjustments to be made or as a result of a disability, impairment or health condition, please do not hesitate to let us know.

If you think that you are suitable for this role, please apply now!

Job Types: Full-time, Permanent

Salary: Up to £38,000.00 per year

Benefits:

• Company pension
• Employee discount
• Flexitime
• Free parking
• Private medical insurance

Schedule:

• Day shift
• Flexitime
• Monday to Friday
• No weekends

Supplemental pay types:

• Bonus scheme

Ability to commute/relocate:

• Sale: reliably commute or plan to relocate before starting work (required)

Experience:

• Administrative: 5 years (preferred)
• EA: 2 years (preferred)
• Minute Taking: 2 years (preferred)
• Diary Management: 1 year (preferred)

Work Location: Hybrid remote in Sale

Reference ID: EA1804