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Salary Range: Grade M: $88,975.26 - $119,229.64/year, $123,998.83 (top step effective 7/01/2024)

Job Type:

Job Number: CL23-00669

Location: Orange, CA

Division: Executive Division/SCC

Closing: 7/27/2023 5:00 PM Pacific

Job Description

CLASS SUMMARY
Under administrative office direction - coordinates communications for the office of the college president; provides office assistance in specialized operations; researches and compiles data and information, and drafts complex reports; coordinates and maintains the president's schedule; may supervise and train other office workers; and performs related duties and responsibilities as required and assigned.
REPRESENTATIVE DUTIES
Review and organize for submission, all campus Board Docket items. Organizes and coordinates the flow of activities through the office in relation to priorities, schedules, and deadlines; coordinates communications flow by answering questions, obtaining and relaying information, analyzing mail, buffering interruptions, initiating calls, and composing correspondence; draft written materials from general instructions; makes appointments and coordinates president's calendar. Serves as liaison to District Operations and external organizations.
Compiles and checks data and information for a wide variety of specialized projects; Maintains official and confidential files and records as directed. Attend committee meetings, as directed, and record minutes. Coordinates the execution of College-wide projects undertaken by the President as well as organizes and prioritizes critical issues and required information for the President to facilitate efficient decision-making; Monitors progress/achievement of next steps.

Collaborates with other offices and coordinates events hosted by the President, including campus tours, stakeholder visits, and faculty, staff, and student receptions. Elicits cooperation and may backstop or assist other desks; cooperates with faculty, staff, and students by explaining procedures and guidelines; may supervise and train office or student workers; may participate on committees; applies judgment in handling questions or problems in the absence of the President.
ORGANIZATIONAL RELATIONSHIPS
Positions in this class report to a college president. These positions apply technical, legal, and policy procedures regularly, work under schedules and pressures, and maintain smooth and efficient operating relationships among several activities, and other offices and staff.

Some coordination of communications among secretarial and clerical classes in the offices subordinate to the president is also an expected responsibility for this class.
KNOWLEDGE AND ABILITIES
Thorough Knowledge of: English, grammar, spelling, filing, and arithmetic; modern office methods, procedures, terms, and equipment; office management practices; principles and practices of training, supervision, and coordination of office workers; principles of record keeping and data compilation, principles of public relations related to office operations.

Knowledge of: The State Education Code and District Rules, Regulations, and Policies relating to the District's operation and administration.

Ability to: do a wide variety of difficult and complex office work involving independent judgment; adapt office procedures and details to changing needs and requirements; compile statistical data and information for reports; effectively meet the public in situations requiring tact, poise, and understanding; follow oral and written directions; read, understand, apply and explain technical policies and materials; work cooperatively and effectively with instructors, administrators, and public; organize an office involved in multiple programs; operate a computer workstation.

Job Qualifications

MINIMUM QUALIFICATIONS
Any combination of training and experience equivalent to two years of college-level training in office management or similar fields and six years of responsible office and secretarial experience, including two years of experience equivalent to Administrative Secretary or Executive Secretary in this District/College.
ABOUT RANCHO SANTIAGO COMMUNITY COLLEGE DISTRICT
Rancho Santiago Community College District (RSCCD) is one of the most established districts in the state and has been in operation for nearly 50 years. Located in the heart of Orange County, it is one of the largest of California's 72 community college districts, based on the number of credit and non-credit students. RSCCD encompasses 25 percent of Orange County's total area and serves a population of more than 700,000 residents in the communities of Anaheim Hills, Orange, Santa Ana, Villa Park, and portions of Anaheim, Costa Mesa, Irvine, Fountain Valley, Garden Grove, Tustin, and Yorba Linda. The District includes Santiago Canyon College and Santa Ana College, as well as the Centennial and Orange Continuing Education Centers, the Digital Media Center, Joint Powers Fire Training Center, the Orange County Sheriff's Regional Training Academy, the College and Workforce Preparation Center, and the District Operations Center. RSCCD's three (3) auxiliary Foundations are actively involved in supporting both community and campus programs.
EEO STATEMENT
The Rancho Santiago Community College District (RSCCD) is committed to the concept and principles of staff diversity and equal employment opportunity by prohibiting discrimination based on ethnic group identification, national origin, religion, age, sex, race, color, ancestry, sexual orientation, physical or mental disability, gender identity, medical condition (cancer-related or genetic characteristics), marital status, citizenship, or service in the uniformed services, or on the basis of these perceived characteristics or based on association with a person or group with one or more of these actual or perceived characteristics. Applications from all persons interested in the position are encouraged.
SELECTION CRITERIA
Application ScreeningIn addition to the requirements and responsibilities listed, the following criteria will be considered in selecting candidates for interviews:

• Educational experience - breadth and depth

• Work experience (breadth and depth)
• Demonstrated leadership capabilities
• Program development
• Community involvement
• Demonstrated experience in working with a diverse socio-economic community
• Demonstrated ability to work cooperatively with others

Based on the information presented in the application materials, a limited number of candidates with qualifications most pertinent to the position will be invited to participate in the selection process, which may include a written test and an oral interview.Meeting the position's minimum requirements does not guarantee advancement in the selection process. Candidate qualifications will be assessed to determine those who meet and exceed requirements and are deemed the most competitive in the applicant pool. InterviewApplicants selected for an interview may be required to take additional tests or assessments and will be notified of such prior to the date of the interview. During the oral session, those selected for interviews will, in addition to the above, also be evaluated on the following factors:

• Oral communication skills
• Presentation
• Problem-solving skills

A predetermined set of questions will be asked of all applicants interviewed. Applicants are requested to provide thorough yet concise information on their related experience to ensure the correct evaluation of their qualifications. Evaluation criteria will be applied consistently to all applicants. The District will make reasonable accommodations for applicants with disabilities. Applicants should contact Recruitment in the Human Resources Office for assistance. Application ProceduresApplications will automatically refer to the hiring administrator as soon as the applications are submitted. To ensure full consideration, all applicants must submit a complete online Rancho Santiago Community College District Online application that includes the items listed below by the position's closing date.
A Complete Application Packet Must Include the Following:

• RSCCD Online Application
• Cover Letter
• Resume - details all relevant education, training, and other work experience
• Academic Transcripts (unofficial copies are accepted)

Foreign Transcripts: Education completed outside of the United States must be equivalent to that gained in the conventional/accredited United States education programs to be considered for the satisfaction of minimum qualifications. The National Association of Credential Evaluation Services (NACES),a United States-based credentials evaluation service, must translate and evaluate Foreign transcripts. Conditions of EmploymentSelected candidate(s) is required to complete the following prior to employment as part of the onboarding process:

• Present original documents for proof of eligibility to work in the United States (by in-person appointment in People & Culture)
• Provide a certificate of Tuberculosis Exam
• Fingerprints (by a Live Scan Agency at the candidate's expense, and clearance must be received before the first day of employment)

To apply, please visit https://www.schooljobs.com/careers/rsccd/jobs/4120622/interim-assistant-to-the-president-santiago-canyon-college

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