executive assistant Oxford, England
Oxford University
Full Time
Oxford, England
37386 - 31502 GBP ANNUAL Today
Job description
PLEASE NOTE THIS IS A READVERTISEMENT – PREVIOUS APPLICANTS NEED NOT REAPPLY
Applications are invited for an executive assistant to manage the administrative office of Professor John Gallacher, with his portfolio of high-value research grants and his university role within the Department of Psychiatry. These include:
- Dementias Platform UK is a partnership between public, private and charity sector organisations that brings together expertise from across academia and industry to find and develop new ways of detecting, treating and preventing dementia (www.dementiasplatform.uk)
- BrainWaves is a new adolescent mental health research platform which will combine data from different sources to build the evidence base to make a long-term contribution to adolescent mental health research and to ensure schools become more effective environments for developing wellbeing in adolescence. (www.brainwaveshub.org)
The post is for a fixed term (funded to 31 December 2025) and is based in the Department of Psychiatry at the Warneford Hospital.
Whilst the role is a Grade 6 position, we would also consider candidates with potential but less experience who are seeking a development opportunity, for which an initial appointment would be as a Personal Assistant at Grade 5 (£28,131-£33,348) with the responsibilities adjusted accordingly. Responsibilities/selection criteria marked * are required for a Grade 6 Executive Assistant role.
You will act as first point of contact for Professor Gallacher, identifying priority items of business and involving other colleagues as appropriate*. You will coordinate committee work, preparing and circulating papers, agendas and taking minutes. You will research and prepare reports/briefing papers for Professor Gallacher and the research team*. As a key part of the team, you will play an important part in setting the tone and atmosphere of the environment in which you work.
You will be educated to degree standard (or equivalent) * /A Level or equivalent with GCSE in English and Maths (A*-C/9-5) (Grade 5 role) with experience of managing the office of a senior member of staff, including diary management, and making complex travel arrangements. You will have the ability to draft correspondence and produce well-presented reports* and have the highest level of professionalism, discretion and diplomacy in dealing with confidential information, sensitive issues or high-profile contacts. Experience of working within a Higher Education institution, and line management experience would be desirable.
You will be required to upload a covering letter/supporting statement and a CV as part of your application.
The closing date for this post is 12.00 midday on 11th August. Interviews will be held during the week commencing 21st August 2023.
