Executive Assistant Edinburgh, Scotland
Job description
A Little About Us:
At Ooni, we're passionate about our people. Since our humble origins as a team of 2 in 2012, we now employ over 360 talented, creative and kind pizza-lovers across the world. When you work here, you'll be joining a diverse team who value Kindness, Passion, Innovation, Ambition and Rigour above all else. We live, work and play by these values, and we think it shows.
A Little About the Role:
Simply to help our Founder and Co-CEO, Kristian, work at his best. As an experienced executive assistant you’ll know all too well that this is a pretty varied task!
Beyond standard administrative tasks (managing a busy diary, scheduling meetings and monitoring, triaging and responding to emails), we are looking for an EA capable of:
- Acting as the gatekeeper - Monitor and manage demands on the CEO's time, determining priorities for his attention and deciding when to delegate or decline.
- Keeping track of the CEO’s priority initiatives, ensuring actions and commitments from stakeholders are followed up effectively.
- Project management of key initiatives on the CEO’s behalf, ensuring timely execution and reporting on progress.
- Carrying out research and presenting key findings to the CEO in an efficient way, likewise parsing the internal reports and updates that come to his attention to condense and highlight the key updates and information he’ll want to know about.
- Being the CEO’s voice when he can’t be around in person - attending meetings or sessions on his behalf and asking the questions he’ll want answered, or on occasion using delegated authority to make some decisions.
- Preparing presentation materials and supporting the communication of initiatives and projects to the executive and wider teams.
- Listening up for informal feedback from the team and determining what is relevant for the CEO to hear about.
- Attend executive and functional meetings, take accurate notes, track actions, and ensure timely follow-up.
- Manage travel logistics for the CEO, including bookings and arrangements.
- Help with general ad-hoc administrative duties - corporate gifting, scanning, printing, filing, organising and coordinating a variety of executive responsibilities.
- You’ll jump in and help out on exciting projects across the company where necessary.
- You are able to act as a mentor to our other executive and personal assistants.
What you’ll need to succeed:
- We’re looking for a talented and motivated executive assistant with significant experience in this role; you’ll be able to partially teach our CEO the best way to work with an EA at this level.
- Ideally you’ll have substantial experience working in an international product/consumer goods company; if this is in a start up or scale up environment even better. However we don’t want this to be a deal breaker - if you’ve read this job spec thinking “this is about me!” but you’re from another industry, we still want to hear from you.
- You’ll be able to articulate exactly how a brilliant EA can help their CEO be more effective, efficient and “create time” in their work life.
- Incredible attention to detail, a brilliant multi tasker and epic organisational skills.
- An agile and proactive attitude and awesome communication skills.
- Can get on board with our values. Especially Rigour and Kindness for this job. And even more especially Passion. Actually, especially all of them. They’re all important
- A passion for pizza and delivering excellent product experiences to our customers.
- This is an in-person role for the most part and you’ll be expected to work from both our Broxburn and Edinburgh Park offices as the CEO’s diary requires. There will also be the need for occasional international travel.
Why Ooni:
Go to YouTube and search “We are Ooni”. We’re super proud of our culture and think you’ll love it here too. Here are some other reasons;
- Work for an employer that cares about your wellbeing! We’ve got an employee assistance programme which includes on demand coaching and therapy sessions, plus a weekly yoga class
- 35 days of paid time off per year, plus an additional 5 week sabbatical when you’ve been here for 5 years
- £500 every year to spend on your passion – whatever that may be
- £1000 to spend on Ooni products each year, plus 50% discount on any other Ooni stuff
- We’re all about giving back. That’s why we offer five paid days to volunteer each year
- Continuing Education - we encourage our employees to use our learning platform to grow here at Ooni
- Great pizza every single day if you want it. Yep. Every single day. And we’ll teach you to become a pizza pro
Take a look at our website to learn more about our products, culture and values. If you like what you see, send in your CV with a cover letter to tell us why you want to come on board. We really like nice letters – especially ones that are personalised just for us!
Closing date: 6th October, 2023
Having a fantastic culture is really important to all of us at Ooni. We work hard to make it diverse and inclusive, and want everyone to have access to the same opportunities. If you would like this advert in a different format or need an alternative method of applying, please let us know. You can email us at [email protected]
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