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Job description

The Executive Assistant will partner closely with our ExCo members and will be responsible for providing them with world- class administrative and operational support as detailed below. The ideal candidate will be highly self-motivated and solutions- oriented, have experience with dealing with Board and C-level executives, be capable of managing their workload, and prioritising tasks in a fast-paced, deadline driven corporate environment.

Responsibilities:

• Be a primary point of contact and conduit of information between the executive team and company employees, clients, and other external partners
• Manage the diaries of ExCo members; arrange their daily schedule, and prioritise calendar conflicts across complex and often competing priorities in multiple time zones
• Be a proactive partner with ExCo team to optimise the administrative management of ExCo members
• Support cross-company logistics, such as All Parties Calls, offsites, and more
• Coordinate executive communications, including taking calls, responding to emails, and interfacing with clients
• Manage extensive and complex travel on a global scale
• Prepare internal and external corporate documents, including assembling packs / presentations and take minutes during meetings
• Maintain an organised filing system of electronic documents
• Develop and sustain a level of professionalism among staff and clientele
• Help develop a strong working culture across all executive support staff at the company (be a peer leader)
• Be discreet - you all have access to extremely confidential information

Required experience:

• Several years’ experience as an Executive Assistant, reporting directly to C-level (or clearly demonstrated ability to immediately step up into such a role)
• Expert user of Microsoft Office applications (inc. Word, Excel, PowerPoint, and Outlook) and project management skills
• Outstanding organisational, time management, and problem-solving skills, with impeccable multi-tasking abilities
• Exceptionally detailed orientated
• Exceptional interpersonal skills – oral and written
• A calm, friendly, and professional demeanour, with the ability to work cross-culturally

Benefits & Perks:

• Equity. We want people to have a stake in the business so that all our interests are aligned.
• 25 days holiday
• Personalized benefits – opt-in to what matters to you
• Enhanced maternity and paternity leave
• Wellbeing and social events
• In-house Barista Bar in London office
• Support causes that matter to you – Volunteering time off
• Salary sacrifice schemes (Cycle to work, nursery, gym)

Job Type: Full-time

Ability to commute/relocate:

• London, W1F 9QS: reliably commute or plan to relocate before starting work (required)