Executive Assistant London, England
Job description
Job Title: Executive Assistant
Location: St Pancras Hospital, NW1 0PE
Hours/ Shift Pattern: 22.5 hours a week. Tues/Weds/Thurs 9-5 (flexibility to do Monday and Friday if needed)
Trust Location: Camden and Islington NHS Foundation Trust
Would you like to be a part of a team that works well together, always there to help each other? If you answered yes, Camden and Islington NHS Foundation Trust is the place for you.
About the Trust
Camden and Islington NHS Foundation Trust (C&I) provides high quality, safe and innovative care to our patients in the community, in their homes or in hospital.
We provide services for adults of working age, adults with learning difficulties, and older people in the London area. We currently deliver most of our care to residents in the London Boroughs of Camden and Islington. However, we also provide substance misuse services in Westminster, and a substance misuse and psychological therapies service to people living in Kingston.
What you’ll be responsible for:
· Work autonomously, exercising judgement and initiative on behalf of the Executive Director(s) in providing the full range of Executive Assistant support.
· Proactively manage the Executive Director(s) diaries, communications and workflow, initiating and taking action independently, bringing urgent matters to their attention, solving problems independently and using own initiative.
· Lead on tasks and projects assigned by the Office Manager or Director(s), ensuring they are planned, managed and delivered effectively.
· Manage the incoming hard copy and electronic mail and outgoing correspondence, ensuring appropriate distribution and follow up action is taken with Executive Directors and others as required.
· Prepare agendas for formal, senior level meetings, take formal minutes, circulate actions from minutes as required and follow up on behalf of the appropriate Director to ensure actions are being taken as required.
You’ll learn the following whilst working at the trust:
1. An in depth understanding of the roles and responsibilities involved in working within the NHS
2. Knowledge of the systems used, to effectively complete your role to the highest standard at all times
3. A sense of teamwork, gained through working alongside and supporting colleagues from all levels, within the organisation
You’ll have the following skills/experience:
· Minimum of two years in an administrative / EA role within a large complex NHS organisation or similar environment
· Demonstrate experienced in working at Executive EA level and being able to communicate with senior members of staff, external stakeholders, varied professional groups, patients, carers and the public.
· Ability to plan and organise diaries, meetings and take formal minutes
· Experience of working under pressure and to tight deadlines in a fast-paced office environment
· Highly developed communication and interpersonal skills
· Excellent organisational and time management skills
· Excellent practical experience in the use of the full suite of Microsoft office packages
As a member of NHS Professionals, you have fantastic benefits:
· Competitive pay rates- work this week, get paid next week
· Essential support when you need it- 24/7 365 days- call us anytime
· Multi locational- work across neighbouring Trusts
· Manage your shifts and timesheets on the go- access your “My Bank” shift portal anywhere, anytime online or through your smartphone
· Varied working options to suit your lifestyle- access to the Bank gives you options of ad hoc shifts or longer-term placements
· Training and development opportunities- Keep up with the essentials and more
· Build holiday allowance for every shift you work- your work life balance is important to us
· Stakeholder pension scheme available- a flexible future for you and yours
Who are NHS Professionals?
We specialise in putting people in place to care. Every year we help thousands of dedicated candidates and highly skilled NHS workers enjoy better career opportunities, access to more shifts and a healthier work-life balance, giving more choice and control to our members.
As an equal opportunities’ organisation, NHSP is committed to the equal treatment of all current and prospective Bank members and does not condone discrimination on the basis of age, disability, sex, sexual orientation, pregnancy and maternity, race or ethnicity, religion or belief, gender reassignment, or marriage and civil partnership. We believe there is a strong case for the Equality, Diversity and inclusion agenda and we strongly encourage suitably qualified applicants form a range of backgrounds to apply.
Apply Today
By joining us you can look forward to a choice of flexible Bank shifts across any of our client Trusts in England, as well as the ability to develop professionally and gain experience in several wards or areas.
Disclaimer
Please note, you will be contacted by email throughout the recruitment process, so please check your emails, including your junk/spam regularly. We regret we cannot contact everyone who is not selected for an interview, therefore if you do not hear from us within 21 days after submitting your application, please assume you have not been successful on this occasion.
NHS Professionals manage your data, please see our Privacy Notice on our website.
Job Types: Part-time, Temporary contract
Part-time hours: 22.5 per week
Salary: £16.55 per hour
Benefits:
- Company pension
Schedule:
- Day shift
Application question(s):
- Do you have previous NHS Experience?
Work Location: In person
Reference ID: 65629
