Executive Assistant London, England
Job description
Role Overview
You'll also be responsible for the diary management, stretching from internal and external meetings, to managing logistics and assisting with agendas and distribution of papers. You'll be preparing briefings internally, keeping records and tracking actions where necessary and ensuring that managers are fully prepared for all meetings.
In addition, you'll be responsible for the inbox management for senior managers including drafting emails, replying where appropriate and following up and categorising emails where necessary.
- Strong experience of providing administrative support in a demanding office environment
- Manage team finance processes including managing and tracking PO activity and invoices and developing and managing a team budget tracker
- In collaboration with the Corporate Secretariat team, proactively manage and maintain governance trackers, ensuring that the team are aware of deadlines and papers are submitted in a timely manner
- Proven ability to organise, prioritise and manage multiple tasks in fast moving environment on own initiative
- Proven ability to support multiple senior managers
- Proficient user of Microsoft Office applications and able to learn new IT systems quickly
- Experience of developing internal networks to achieve results
- Previous experience of managing project plans would be an advantage
- Previous experience of financial services, pensions or insurance would be an advantage
- A good understanding of operating within regulated services would be beneficial
Flexible and agile working
Everyone's personal situation is different. To make the most out of hybrid working we've introduced different ways of working, which include (subject to role requirements):
- hybrid of office and home working (there will be an expectation to attend the office, as required)
- reduce or vary working hours
- reduce or vary the days worked
- work from home (or a different location)
- work compressed hours
- job share
Directorate/Department Overview
The Risk & Compliance Directorate is made up of six teams and all function as part of the second line of defence. These six teams are Information Security, Compliance Assurance, Enterprise Risk and Compliance Management (including Financial Crime Prevention), Data Protection and Pensions Technical.
The Directorate Assistant role offers first-class administrative support to the Directorate and specifically for the Leadership Team. This role will report to and work closely with senior management. The role has responsibility for providing operational and strategic support across the full range of the Leadership Teams' responsibilities.
Organisational Overview
Nest is an award-winning workplace pension scheme, the largest in the country.
Set up by the government to give every worker in the UK somewhere to save, our first-class responsible investment practice and governance are the backbone of what we do, supported by all the functions you’d expect to find in a thriving business. We’re committed to creating a workplace where you can be your authentic self and offer an inclusive and flexible working environment.
Diversity and Inclusion
Everyone is welcome to apply for our roles, and we are determined to ensure that no applicant or employee receives less favourable treatment because of their age, belief, disability, gender identity, marital status, national origin, pregnancy or caring responsibilities, socio economic background, sex, sexual orientation, religion or race or any other legally protected status.
We also recognise the importance of diversity of thought and other forms of neurocognitive variation.
We are a level 2 Disability Confident Leader under the Disability Confident Scheme. As a Disability Confident Committed organisation, we’re part of the guaranteed interview scheme.
Please note that this advert may close early if we receive a sufficient number of satisfactory applications. If you require any reasonable adjustments, please contact us at your earliest convenience: [email protected].
