Executive Assistant London, England
MUFG
Full Time
London, England
47000 - 52000 GBP ANNUAL Today
Job description
Do you want your voice heard and your actions to count?
Discover your opportunity with Mitsubishi UFJ Financial Group (MUFG), the 6th largest financial group in the world. Across the globe, we’re 160,000 colleagues, striving to make a difference for every client, organization, and community we serve. We stand for our values, building long-term relationships, serving society, and fostering shared and sustainable growth for a better world.
With a vision to be the world’s most trusted financial group, it’s part of our culture to put people first, listen to new and diverse ideas and collaborate toward greater innovation, speed and agility. This means investing in talent, technologies, and tools that empower you to own your career.
Join MUFG, where being inspired is expected and making a meaningful impact is rewarded.
Overview of the Department/Section
MUFG has a developing and thriving Transaction Banking business, headquartered in Tokyo, and spanning all continents. Transaction Banking EMEA (TB EMEA) incorporating Europe, Middle East and Africa, forms part of MUFG’s Global Transaction Banking Division
We cover the international corporate treasury needs of our global customers, both Japanese and Global Corporates. Our key responsibilities are to drive regional business and support global and regional customers with Transaction Banking solutions in Trade Finance, Cash and Liquidity Management and Foreign Exchange.
Number of Direct Reports
0
Main Purpose of the Role
Provide day to day administrative support to the Head and Deputy Head of Transaction Banking EMEA and assist with wider team support when required. Given that the role will involve access to private and confidential information, the candidate must be able to maintain confidentiality. Any breaches will be a cause for dismissal.
Key Responsibilities
- Provide support to business heads as required, including:
- Diary Management, including meeting co-ordination both external and internal
- Travel and entertainment, adhering to MUFG policies
- Daily administration/preparation of papers
- Completion of appropriate expense claims in a timely manner
- Presentations preparation as required
- General administration including new joiner set up
- Processing and management of invoices
- Organising data, spreadsheet updates
- Document meeting minutes
- Developing and maintaining strong relationships with key stakeholders within MUFG both regionally and globally.
- Provide support for other areas of TB EMEA as required
- Support the Business Management & Strategic Planning team in the smooth running of the department
- Other administrative duties as deemed appropriate by the Head of Department.
Work Experience
- Proven Personal Assistant (PA)/Office management experience in a banking/financial environment.
Skills and Experience
Functional / Technical Competencies:
Essential
- Ability to multi-task and manage ever changing and often conflicting priorities
- Ability to work with a high level of motivation and initiative
- Good written and verbal communication skills, able to communicate effectively at all levels
- Detail conscious and committed to producing high quality, professional work
- Reliable, responsible and able to manage data/emails/meetings in the strictest confidence
- Competent in PowerPoint and Excel to create decks, spreadsheets
Education / Qualifications:
- A level and/or relevant work experience within financial services.
Personal Requirements
- Excellent communication skills
- Results driven, with a strong sense of accountability
- A proactive, motivated and customer oriented approach
- Ability to operate with urgency and prioritise work accordingly
- Strong decision making skills, the ability to demonstrate sound judgement
- A structured and logical approach to work
- Strong problem solving skills
- A creative and innovative approach to work
- Excellent interpersonal skills
- Able to manage large workloads and tight deadlines
- Excellent attention to detail and accuracy
- A calm approach, with the ability to perform well in a pressurised environment
- Excellent Microsoft Office skills (Outlook, PowerPoint, Word and Excel in particular)
- Strong sense of responsibility, reliability, flexibility and ownership
We are open to considering flexible working requests in line with organisational requirements.
MUFG is committed to embracing diversity and building an inclusive culture where all employees are valued, respected and their opinions count. We support the principles of equality, diversity and inclusion in recruitment and employment, and oppose all forms of discrimination on the grounds of age, sex, gender, sexual orientation, disability, pregnancy and maternity, race, gender reassignment, religion or belief and marriage or civil partnership.
We make our recruitment decisions in a non-discriminatory manner in accordance with our commitment to identifying the right skills for the right role and our obligations under the law.
