Executive Assistant London, England
Job description
Marsh has a fantastic opportunity for an Executive Assistant, to support 3 of our Tech Leaders across the UK and US.
As an organised, proactive, and responsive individual, you will ensure their day-to-day work runs smoothly, keeping them organized and providing day-to-day administrative support in the form of travel arrangements, calendar management, expense tracking, document preparation and correspondence.
We are looking for an experienced Executive Assistant who will be able to showcase their skills and add value straight away.
As this role supports UK & US based Tech Leaders, on occasion you will be required to cover UK & US time zones.
What can you expect?
- Join a friendly and welcoming department where you can add value and continue to develop
- Working independently under moderate supervision but with the ability to act on you own initiative
We will rely on you to:
- Provide an effective and responsive administrative service to 3 Marsh Tech Leaders across the UK and US.
- Remain compliant with internal standards and policies when dealing with sensitive information by always maintaining confidentiality.
- Assists team with a variety of general administrative tasks as assigned; provides coverage for EAs who are out of the office to ensure seamless support to all senior level employees.
- Prepares responses to routine inquiries.
- Builds relationships with clients and clients EAs; proactively spot clients that haven't been called upon and/or who need follow up.
- Understands the business goals and objectives of each supported senior level employee and helps to push them forward.
- Maintains diaries for senior level employees; schedules internal and external meetings, communicates with clients and infrastructure staff as appropriate; coordinates travel and accommodations.
- Maintain and manage a busy diary, organising internal and external appointments considering current priorities and the need for focus time
- Monitor inbox, responding to emails where appropriate, flagging them for later discussion
- Coordinate and arrange business trips including meeting itineraries, flights and accommodation
- Liaise with internal and external colleagues and clients
- Reconcile expense claims and credit card statements
- Act as a ‘gate keeper’ to ensure non-essential tasks are given low priority
- Undertaking ad-hoc projects
What you need to have:
- Experience working in a similar role which demonstrates your ability to multi-task, organise and prioritise effectively
- Ability to plan and organise self and others
- Strong written and verbal English language skills essential
- Sound knowledge of I.T
- Ability to develop and maintain relationships
- Maintain high levels of confidentiality
What makes you stand out:
Please note that these are beneficial skills but are not essential
- Experience working within the insurance and financial services industry
What you will be rewarded with?
- We offer and embrace a hybrid working model that nurtures a collaborative working environment in the office 3 days per week allowing 2 days per week to be spent working on a remote basis.
- Competitive Benefits Package including: 27 days annual leave, up to 4 days flexible bank holidays, excellent pension contributions, private medical cover, life assurance, income protection, employee assistance program, plus a range of flexible benefits including the option to buy or sell up to 5 days holiday per year, cycle to work, dental insurance, health assessments plus many more.
- Generous Family Leave including: 6 months paid maternity leave, 4 months paid paternity leave, 6 months paid adoption leave plus shared parental leave options. To help ease the transition when you return to work you will be able to work 8 weeks at 80% of your normal work pattern and receive 100% of your normal salary.
About Marsh
Marsh is the world’s leading insurance broker and risk adviser. With over 35,000 colleagues operating in more than 130 countries, Marsh serves commercial and individual clients with data driven risk solutions and advisory services. Marsh is a business of Marsh McLennan (NYSE: MMC), the leading global professional services firm in the areas of risk, strategy and people. With annual revenue approaching US $17 billion and 76,000 colleagues worldwide, MMC helps clients navigate an increasingly dynamic and complex environment through four market-leading businesses: Marsh, Guy Carpenter, Mercer, and Oliver Wyman. Follow Marsh on Twitter @MarshGlobal; LinkedIn; Facebook; and YouTube, or subscribe to BRINK.
Marsh McLennan is committed to embracing a diverse, inclusive and flexible work environment. We aim to attract and retain the best people regardless of their sex/gender, marital or parental status, ethnic origin, nationality, age, background, disability, religion, sexual orientation, gender identity or any other characteristic protected by applicable law.
We are an equal opportunities employer. We are committed to providing reasonable support to any candidate with a disability/health condition to allow them to fully participate in the recruitment process. We welcome candidates to contact us at [email protected] to discuss any specific needs.
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