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About You

With significant experience providing Executive Assistant support at Main Board level, you will have exceptional organisational and planning skills for supporting Executive Directors, with the ability to manage your own time and workload. The role requires a high level of dedication, flexibility, and tenacity to ensure the appropriate level of proactive support is provided across a broad spectrum of tasks to provide proficient and professional support.

You will provide a professional, efficient, and confidential Executive Assistant and secretarial service within an environment of continuously developing demands. You will be a self-motivated, dependable individual who is able to work effectively with minimal supervision and can quickly learn to pre-empt the needs of the Director and their direct reports.

As an effective communicator you are able to rapidly forge collaborative working relationships, you will possess excellent diary management skills and can confidently organise, plan, and prioritise across many tasks at once, ensuring key deadlines are met and clear communication of progress and outcomes with colleagues.

A deep working knowledge of Microsoft Office, particularly Word, Excel, and PowerPoint, is essential and working knowledge of SalesForce would be advantageous.

The Role

You will support the delivery of key business performance targets in order to meet wider company business objectives, carry out all secretarial and administration duties for the Executive Director; exercise judgement to operate on behalf of the Executive Director where appropriate and assisting with project work or research and will support the Company culture and values and the delivery of high levels of business performance and customer satisfaction.

This is a hybrid role with up to 3 days a week working from our Bournemouth Head Office

Benefits

Financial:

• Competitive salary and bonus scheme
• Competitive Company pension scheme
• Life Assurance
• Professional Subscriptions paid for

Lifestyle/Health & Wellbeing:

• 24 days holiday (rising to 28) plus Bank Holidays
• 2 fully paid volunteering days per year (supported by the McCarthy Stone Foundation)
• Health benefits such as Remote GP, 24/7 access to EAP Services (including counsellors and legal advisors) and eyecare voucher
• Colleagues Benefit Booklet with a range of store offers discounts and promotions
• Family Friendly Policies

Your Attributes

You will have:

• First degree level or equivalent.
• GCSE level English and Mathematics (A-C).
• Secretarial qualifications to include advanced typing skills. Shorthand may also be required
• Experience of working successfully in an Executive PA role at Main Board level preferably in a FTSE 250 environment

You will bring:

• Composure and operate effectively in a pressurised environment.
• Personally accountable – a high achieving, target-driven and self-motivated individual who can make things happen.
• Approachable and dependable - able to rapidly forge effective and collaborative working relationship with others, both internal and external.
• Good negotiation, influencing and communication skills across all levels of organisation.
• Good verbal and written communication skills.

Key Responsibilities

• Maintain the Director’s diary including arranging meetings, travel, expenses and diary appointments as required.
• Manage the Director’s incoming emails, responding and forwarding as necessary and removing any spam mail -ensuring all filtered emails are brought forward for action by the Director.
• Arrange meetings and working groups on behalf of the Director, draft agendas, distribute documents, take minutes and publish/circulate minutes where appropriate.
• Maintain action logs and bring-forwards for the Director, their direct reports and for him/herself.
• Minute and distribute the minutes of meetings/committees/working groups, as required.
• Draft routine sections of standard documents such as Board Reports for the Director’s review.

These are in addition to the core responsibilities of the role.

At McCarthy Stone, we celebrate diversity and promote equality and inclusion amongst our colleagues. We welcome applications from all, regardless of personal characteristics or background.

All applications will be reviewed as soon as they are received, and we hold the right to appoint before the closing date.