Executive Assistant London, England
McCann - ME WW
Full Time
London, England
10.56 - 12.04 GBP Today
Job description
ROLE: EXECUTIVE ASSISTANT - MCCANN WORLDGROUP / CRAFT
Fixed-term, Maternity Cover
LOCATION: London (Bishopsgate)
ABOUT US:
McCann Worldgroup is a leading global marketing solutions network with over 15,000 employees united across 100+ countries by a single vision: To help brands play a meaningful role in people's lives. McCann Worldgroup was recognized by the Cannes Lions as the 2019 Network of the Year and by the Effies as the world's most creatively-effective marketing services company.
The network is comprised of McCann (advertising), MRM (data science/technology/relationship marketing), Momentum (sponsorship and total brand experience), McCann Health (professional/dtc health care communications), and CRAFT (production). This role will support senior leadership within Craft and our European HQ operations.
SCOPE & PURPOSE OF THE JOB:
The Executive Assistant will work with the EMEA Craft team, along with the other agencies and companies that are part of McCann Worldgroup and IPG. We are looking for someone who is passionate about being part of a cohesive team, has a hawk-eye for detail, and the ability to manage multiple tasks at once. The role is centrally focused on providing support for the team, so candidates should ideally have an interest in creative, production and post production. The role will involve playing a key role in coordinating new initiatives, events, and vendors.
RESPONSIBILITIES
- EA Support – Chief Production Officer & EVP Global Business Director. Admin support with Secretarial pool (T&E).
o Managing calendar and appointments, coordinating with stakeholders across multiple time zones.
o Coordinating international and domestic travel, meeting and event arrangements and bookings. Raising expense reports on a timely basis and tracking progress through to payment.
- Providing support to the wider HQ/Craft EMEA team with booking travel and arranging events, liaising with external vendors where required.
- Managing finances and invoicing relating to project work.
- Ensuring regular meetings are adhered to, e.g. brainstorming sessions and Regional Directors’ calls.
- From time to time, supporting project work by conducting deck research, transcribing interviews, attending brainstorms, supporting event management.
EXPERIENCE GUIDELINES
The ideal candidate will be experienced in handling a wide range of administrative and executive support related tasks and will be able to work independently with little or no supervision. This person must be well organized, flexible and enjoy the challenges of supporting a staff of diverse creative people.
The ability to interact effectively and build solid relationships with staff (at all levels) in a fast-paced environment, sometimes under pressure, is essential. Must be flexible, proactive, resourceful, and efficient. A high level of professionalism and confidentiality/discretion is crucial for this role. Excellent written and verbal communication skills, strong decision-making ability and attention to detail are important.
Key Qualifications:
- Previous experience as an Executive Assistant supporting at a senior level, preferably within a complex international organisation. Experience within an Advertising / Marketing Communications / Production / Postproduction agency would be advantageous but not essential.
- Exceptional verbal and written communication skills.
- Demonstrates a proactive ability to anticipate needs and changes, then react efficiently and expeditiously with independent/sound judgement.
- Excellent organization skills, ability to juggle multiple tasks in a time sensitive environment.
- Calm and professional demeanor under pressure.
- Must be confident to take ownership of projects, making complicated decisions on their own when needed or know when to delegate issues upward.
- Must possess a “can-do” attitude in all situations.
- Direct experience dealing with sensitive and confidential information with integrity.
- A natural networker, able to establish and maintain effective business relationships.
- Able to problem solve effectively, bringing creativity and a flexible approach to their work.
- Exceptional work ethic, discreet and trustworthy.
DIVERSITY & INCLUSION:
McCann Worldgroup is an Equal Employment Opportunity (EEO) employer. We embrace diversity in all its form. We provide equal employment opportunities to all qualified applicants without regard to race, colour, religion, sex, sexual orientation, gender identity, national origin, age, protected veteran or disabled status, or genetic information.
If you have a disability, please let us know what adjustments you may need to the recruitment process ([email protected]) to perform your best.
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