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General information

City: London, UK

Country: United Kingdom of Great Britain and Northern Ireland

Creation Date: 21-Jul-2023

Employment Type: Permanent

Employment Type: Full time

Ref #: 1234570360

Description & Requirements

Job Title: Executive Assistant

Location: London

Type: Permanent

Key Purpose of Job

To provide direct assistance/ servicing any requirements to the respective Executive members.

Key Responsibilities

• 
  Assist the diaries of one or more members of the Senior Leadership Team/Head of, with a high degree of discretion and tact. Including adding prep time, reminder of tasks and deadlines along with strong prioritisation skills
• Inbox management for your Exec
• including daily maintenance of diary, arranging/accepting meetings and telephone calls as well as maintain and manages meeting commitments
• Liaise with key internal and external stakeholders (e.g. regulators, key broking partners and clients); build and maintain working relationships to support LSM’s brand and reputation
• Provide executive secretarial support - including personal administration, meeting co-ordination, room bookings, booking and managing travel itineraries company's events, processing expenses and invoices, scanning, photocopying, updating and maintaining teams' org charts etc.
• Assist aspects of meetings including venue set up, diary notices, documentation, Production / co-ordination / distribution of meeting agendas and papers
• Support with the preparation and distribution of reports, boards meeting preparations and meeting materials (e.g., preparing PowerPoint presentations, minutes taking etc.)
• Supporting with recruitment when required
• Prepare reports and update internal databases
• Support the team managers in effective management of all team activities, team and company's events.
• Management of new starter set up within assigned support function
• Build and maintain strong and trusted working relationships with senior leaders and executives
• Handling sensitive information/data in a confidential manner
• Build professional relationship with other EA/PAs to solve problems to enable high performance between the executives.
• Provide cover for other EAs/PAs across the Function
• Miscellaneous tasks to support their manager, which will vary according to the sector and to the manager’s remit

Knowledge, Skills and Experience

• 
  Extensive/advanced level of EA experience supporting a number of C-Suite executives
• Management experience including objective setting and appraisal processes
• Communicator - exhibiting diplomacy, good judgement and discretion at all times
• Excellent written and verbal communication skills
• Strong ability to build and manage relationships at all levels up to and including Executive level both internally and externally
• Advanced MS Office - Excel, PowerPoint and Word skills
• Proactive, excellent organisational skills, high attention to detail and the ability to work to tight deadlines
• Ability to adapt and produce workable solutions that meets the immediate demands of the situation(s)
• Demonstrable track record of providing comprehensive team EA support to Senior Executive/ Head of Function, including extensive diary and inbox management
• Actively support the Company’s vision and strategies including embracing and promoting change, and communicating and executing on challenging decisions
• Experience exercising discretion and confidentiality with sensitive company information
• High level of flexibility and adaptability
• Advanced presentation skills
• The ability to multitask and prioritise an everchanging workload
• The ability to work under pressure and reach deadlines
• Problem-solving and decision-making skills
• The ability to work autonomously

About Liberty Specialty Markets (LSM)

Liberty Specialty Markets is part Global Risk Solutions and the broader Liberty Mutual Insurance Group, which is a leading global insurer. We offer a breadth of world-class insurance and reinsurance services to brokers and insureds in all major markets.

Our people are key to our success. That is why "Put People First" is one of the five Liberty values which unite us as a global organisation. We bring this to life for our colleagues through:

• 
  Offering a vibrant and inclusive environment and committing to their career development.
• Promoting diversity, equity and inclusion (DEI). Our Inclusion Matters framework and employee-led networks strengthen the diversity of our workforce and our inclusive environment.
• Reinforcing that collaborating together to share our unique perspectives help us make better decisions, deliver innovative solutions and pursue our ambitious goals.
• A supportive culture, which includes promoting a healthy work-life balance and working flexibly.

For more information, please follow the links below:

https://www.libertyspecialtymarkets.com/gb-en/careers/working-for-us