Executive Assistant London, England
Job description
HKA is one of the world’s leading privately owned, independent providers of consulting, expert and advisory services for the construction, manufacturing, process and technology industries.
As trusted independent consultants, experts and advisors, we deliver solutions amid uncertainty, dispute and overrun, and provide the insights that make the best possible outcomes a reality for public and private sector clients worldwide. Our experts have testified across the globe on many of the largest quantum, delay, engineering and commercial damages matters.
As part of the HKA team you can expect:
- A strong collaborative culture focused on supporting the Forensic Accounting practice and our team together.
- The opportunity to be a part of a rapidly growing team and be part of driving the future success and development of our global business.
- The opportunity to work alongside a close knit business support team working closely with some of the best experts in the world.
The Opportunity:
We are looking for a versatile and highly-organised assistant who will be accountable for leading the business administration for the Forensic Accounting and Commercial Damages service line (FACD), based in our London office as well as assisting our colleagues in Paris and Madrid. Our aim is to provide high quality support in the delivery of HKA's services as part of the Business Support Team.
This role will include, but not limited to:
- Responsible for end to end business administration for the FACD service line team.
- Provide full administrative support to the senior management team including but not limited to; diary management, travel management, organising team and client lunches/dinners.
- Assist with weekly utilisation schedules and monthly forecast schedules.
- Carry out conflict checks for any new projects.
- Review and provide weekly updates of potential new projects, including updating the HKA CRM system on a weekly basis, ensuring process is completed in a timely manner in order to provide accurate reporting to the Board.
- Weekly review of live project budgets, highlighting any projects close to agreed budget.
- Assisting with compiling accurate data for monthly business reviews.
- Support the team with the Delivery Excellence programme.
- Support in preparation and formatting of reports and proposals.
- Preparation of presentations (Powerpoint) for both internal use and for use in client matters.
- Assisting the recruitment team – liaising with recruitment agencies, setting up interviews and overseeing candidate tests.
- Onboarding of new staff, including external consultants.
Skills and Experience:
Ideally you will possess the following skills and experience:
- Strong well rounded experience in a relevant post.
- Experience of managing projects and people in a similar role in the professional services industry.
- Must have exceptional organisational and prioritising skills as well as extremely confident with managing multiple diaries.
- Excellent office 365 experience particularly in Word, Excel and Powerpoint.
What we offer:
At HKA we recognise that our people are critical to our ongoing success. Our priority is to provide an inclusive and collaborative culture aimed at providing the best opportunities for our people to thrive and develop in their chosen career path.
We operate a flexible working pattern both in terms of hours and location and are happy with flexible remote working.
Our Global Recruitment team is committed to providing an authentic candidate experience for all those who take the time to apply to HKA. We are committed to providing an efficient and insightful recruitment process giving candidates a true reflection of life at HKA. We are committed to responding to all applicants who apply by the closing date.
CLOSING DATE: 5 May 2023.
ED&I at HKA:
HKA has a thriving ED&I committee working hard to provide an inclusive and welcoming environment for a truly diverse set of employees. We are committed as a business on the continued improvement of our Equality, Diversity and Inclusion strategy, please visit our careers page for further information or feel free to ask our recruitment team for further information.
All HKA employment decisions shall be made without regard to age, disability, gender or gender reassignment, marriage, and civil partnership, pregnancy and maternity, race, religion or belief, sex, and sexual orientation, or any other basis as protected by the Equality Act 2010, or in compliance with local legislation.
