Executive Assistant

Location: GSK House, Brentford

We’re moving towards a more sustainable future with our new headquarters. With better public transport links and proximity to world-class science and technology institutions, we’re excited for our move to the vicinity of Earnshaw Street, London WC1A (“the New HQ”) by end H1 2024.

Job Purpose

Are you highly organised? Proactive? Do you take pride in providing best in class administrative support? We’ve got an exciting opportunity for you!!

We have a fantastic opportunity for a positive and proactive Executive Assistant, who will be providing full PA / Executive Secretarial support to VP, Digital Health & Innovation and VP Quality Engineering and Tech Operations at GSK with other duties including ad-hoc support of team members of the leadership team with meeting management or coordination of team-wide events.

This is a challenging and interesting role which interacts internally at all levels of the organization. Duties are varied on a daily basis, with minimal supervision in two dynamic teams Digital Health & Innovation (DHI) and Quality Engineering/Tech Ops. You will be their key interface both internally and externally, using exceptional business knowledge, stakeholder management, administrative abilities and judgement. You will also be general point of contact for the groups.

The smooth and professional running of these teams is vital and is achieved with forward thinking and planning, having efficient systems in place to deal with administrative tasks, and being able to work with your own initiative as well as part of a team.

Key Responsibilities

This role will provide YOU the opportunity to lead key activities to progress YOUR career, these responsibilities include some of the following:

• Full diary management and co-ordination of schedules, including external commitments and extensive travel arrangements and Visa’s.

• Follow processes and guidelines for Meeting Management, Catering and Travel and Expense.

• Proactively organise key internal and external meetings as required

• Work closely with the rest of the Tech Executive Assistant team to ensure the smooth and efficient running across R&D Digital & Tech with forward planning where possible

• Manage multiple, sometimes conflicting, priorities in a fast-paced and demanding environment without compromising quality of work.

• Using discretion to perform duties at short notice and maintain the highest level of confidentiality and handle sensitive matters according to GSK policy.

• Be competent in various GSK systems to complete expenses on time, manage invoices, and raise purchase orders in Ariba.

• Undertake ad hoc projects as required

• To live and bring alive the GSK purpose, strategy and culture.

Why You?

Basic qualifications

We are looking for professionals with these required skills and characteristics to achieve our goals:

• Experience of operating as a senior secretarial / PA within a large complex organization

• Highly experienced in 1:1 working at a senior PA level

• Excellent written and oral communication skills

• Creative solution orientated approach and positive attitude to complex situations

• Excellent MS Office and IT skills

• Strong interpersonal skills and proven credibility, strong communication, organisation, and administrative skills

• Demonstrated initiative and forward planning skills

• Strong Team player

• Accountable for Impact – takes ownership and accountability to deliver and supports other to succeed. Has proven ability to consistently deliver to agreed timescales

• Ambitious for patients – excellent prioritisation to focus on what matters and to deliver it, seeks new ways to be more effective

• Do the right thing – always acts with integrity and care for others.

Why GSK?

GSK is a global biopharma company with a special purpose – to unite science, technology and talent to get ahead of disease together – so we can positively impact the health of billions of people and deliver stronger, more sustainable shareholder returns – as an organisation where people can thrive.

Getting ahead means preventing disease as well as treating it, and we aim to impact the health of 2.5 billion people around the world in the next 10 years. Our R&D focus is to deliver a new generation of vaccines and medicines using the science of the immune system, human genetics and advanced technologies to get ahead of infectious diseases, HIV, cancer and other immune-mediated and respiratory diseases. We do all this with a commitment to operate responsibly for all our stakeholders by prioritising Innovation, Performance and Trust.

Our bold ambitions for patients are reflected in new commitments to growth and a significant step-change in delivery over the next five years. This means more GSK vaccines and medicines, including innovative new products, will reach more people who need them than ever before.

We have long believed that building trust is key to stronger performance, helping to create value for shareholders, impact for patients and society and a reason outstanding people choose to work for and with us. That’s why being a responsible business is an integral part of our strategy. Taking action on environmental, social and governance issues is a key driver in our strategy.

Our success absolutely depends on our people. While getting ahead of disease together is about our ambition for patients and shareholders, it’s also about making GSK a place where people can thrive. We want GSK to be a place where people feel inspired, encouraged and challenged to be the best they can be. A place where they can be themselves – feeling welcome, valued and included. Where they can keep growing and look after their wellbeing. So, if you share our ambition, join us at this exciting moment in our journey to get Ahead Together

Closing Date for Applications: 27/02/2023 (COB)

Please take a copy of the Job Description, as this will not be available post closure of the advert.
When applying for this role, please use the ‘cover letter’ of the online application or your CV to describe how you meet the competencies for this role, as outlined in the job requirements above. The information that you have provided in your cover letter and CV will be used to assess your application.

During the course of your application you will be requested to complete voluntary information which will be used in monitoring the effectiveness of our equality and diversity policies. Your information will be treated as confidential and will not be used in any part of the selection process. If you require a reasonable adjustment to the application / selection process to enable you to demonstrate your ability to perform the job requirements, please contact 0808 234 4391. This will help us to understand any modifications we may need to make to support you throughout our selection process.

• LI-GSK

GSK is a global biopharma company with a special purpose – to unite science, technology and talent to get ahead of disease together – so we can positively impact the health of billions of people and deliver stronger, more sustainable shareholder returns – as an organisation where people can thrive. Getting ahead means preventing disease as well as treating it, and we aim to impact the health of 2.5 billion people around the world in the next 10 years.

Our success absolutely depends on our people. While getting ahead of disease together is about our ambition for patients and shareholders, it’s also about making GSK a place where people can thrive. We want GSK to be a workplace where everyone can feel a sense of belonging and thrive as set out in our Equal and Inclusive Treatment of Employees policy. We’re committed to being more proactive at all levels so that our workforce reflects the communities we work and hire in, and our GSK leadership reflects our GSK workforce.

As an Equal Opportunity Employer, we are open to all talent. In the US, we also adhere to Affirmative Action principles. This ensures that all qualified applicants will receive equal consideration for employment without regard to neurodiversity, race/ethnicity, colour, national origin, religion, gender, pregnancy, marital status, sexual orientation, gender identity/expression, age, disability, genetic information, military service, covered/protected veteran status or any other federal, state or local protected class*(*US only).

We believe in an agile working culture for all our roles. If flexibility is important to you, we encourage you to explore with our hiring team what the opportunities are.

Should you require any adjustments to our process to assist you in demonstrating your strengths and capabilities contact us on [email protected] or 0808 234 4391. Please note should your enquiry not relate to adjustments, we will not be able to support you through these channels

As you apply, we will ask you to share some personal information which is entirely voluntary. We want to have an opportunity to consider a diverse pool of qualified candidates and this information will assist us in meeting that objective and in understanding how well we are doing against our inclusion and diversity ambitions. We would really appreciate it if you could take a few moments to complete it. Rest assured, Hiring Managers do not have access to this information and we will treat your information confidentially.

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