Executive Assistant Milton Keynes, England
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About the job
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Location
About the job
Job summary
We promote the interests of British citizens, safeguard the UK's security, defend our values, reduce poverty and tackle global challenges with our international partners.
Job description
Roles and Responsibilities
The successful candidate will be responsible for:
- Acting as the first point of contact for two Deputy Directors - successfully managing their inbox, to ensure they are aware of all relevant correspondence, communicating all urgent and time sensitive actions directly. This involves some inbox management and delegating e-mails on the Deputy Director’s behalf.
- Effective management of diaries – arranging meetings, printing, collating and distributing papers, ensuring confidentiality at all times.
- Organising travel and hotel bookings and arranging logistics for departmental meetings and other events in the department.
- Forming and maintaining strong working relationships across the team and wider FCDO
- Taking responsibility for specific deliverables as required by the Deputy Director.
- Providing leave cover for other Executive Assistants in the directorate
The role may involve occasional travel to other UK offices.
Person specification
It is essential in your application that you provide evidence and proven examples in each of the following Minimum Criteria as far as you are able to do so. These responses will be further developed and discussed with those candidates invited for interview.
Minimum Criteria
- Excellent organisational skills with ability to manage own time and prioritise effectively.
- Strong communication skills
- Good understanding and capability with Outlook.
- Energetic, self-motivated, and proactive.
- Attention to detail.
- Resilience and flexibility.
Behaviours
We'll assess you against these behaviours during the selection process:
- Managing a Quality Service
- Delivering at Pace
- Working Together
Benefits
- A Civil Service Pension.
- 25 days Annual Leave per annum.
- 9 days Public and Privilege holidays per annum.
- Learning and Development tailored to your role.
See the attached candidate pack.
Things you need to know
Selection process details
Please see the attached candidate pack for the selection process details.
Reasonable Adjustment
If a person with disabilities is put at a substantial disadvantage compared to a non-disabled person, we have a duty to make reasonable changes to our processes.
If you need a change to be made so that you can make your application, you should:
Contact Government Recruitment Service via [email protected] as soon as possible before the closing date to discuss your needs.
Complete the ‘Assistance required’ section in the ‘Additional requirements’ page of your application form to tell us what changes or help you might need further on in the recruitment process. For instance, you may need wheelchair access at interview, or if you’re deaf, a Language Service Professional.
Further Information
A reserve list may be held for a period of 12 months from which further appointments can be made.
Any move to FCDO from another employer will mean you can no longer access childcare vouchers. This includes moves between government departments. You may however be eligible for other government schemes, including Tax Free Childcare. Determine your eligibility at https://www.childcarechoices.gov.uk
New entrants are expected to join on the minimum of the pay band.
Applicants who are successful at interview will be, as part of pre-employment screening, subject to a check on the Internal Fraud Database (IFD). This check will provide information about employees who have been dismissed for fraud or dishonesty offences. This check also applies to employees who resign or otherwise leave before being dismissed for fraud or dishonesty had their employment continued. Any applicant’s details held on the IFD will be refused employment.
A candidate is not eligible to apply for a role within the Civil Service if the application is made within a 5 year period following a dismissal for carrying out internal fraud against government.
If you are experiencing accessibility problems with any attachments on this advert, please contact the email address in the 'Contact point for applicants' section.
This role is full time only. Applicants who wish to work an alternative pattern are welcome to apply however your preferred working pattern may not be available and you should discuss this with the vacancy holder before applying.
Feedback will only be provided if you attend an interview or assessment.
Security
See our vetting charter (opens in a new window).
Nationality requirements
Working for the Civil Service
We recruit by merit on the basis of fair and open competition, as outlined in the Civil Service Commission's recruitment principles (opens in a new window).
Apply and further information
Contact point for applicants
Job contact :
Recruitment team
Further information
