Executive Assistant London, England
Job description
About Flow
In the last 20 years, designing complex hardware has become exponentially more difficult. Everything from aeroplanes and rockets to fusion and energy infrastructure has exploded in complexity. Despite the importance of these problems, hardware engineers are stuck using email and Dropbox to collaborate.
We're building Flow - a GitHub-like collaboration platform for hardware engineering teams that enables engineering iterations to take days rather than months. Flow achieves this by seamlessly integrating all the engineering models, values, and requirements into a single source of truth, and quickly propagating the millions of changes that happen throughout the project.
Flow is already powering some of the best engineering teams in the world to design everything from rockets and fleets of spacecraft orbiting Earth to electric trucks and hydrogen aircraft. We're looking for ambitious people to join our team who are determined to have a meaningful impact on humanity.
Flow is a game-changing product for hardware design and collaboration. We’ve spent the last few years building quietly and now have paid customers who have left enterprise solutions for our unique value proposition. It is a really exciting time to join us on our journey to success!
Job description
Do you thrive in a fast-paced, energetic environment? Are you seeking your next challenge to work on cutting-edge technology that can change the way the industry works today? We are on a mission to make a real impact on the world of engineering and revolutionise engineering technology. If so, we have an excellent opportunity for you to become an Executive Assistant to our visionary CEO!
We are searching for a highly motivated and talented Executive Assistant to join our exceptional team. You will be the right-hand person to our CEO and therefore play a critical role in the success of the business. If you are looking for a fast-paced, action-filled opportunity where no two days are the same then we want to hear from you!
This role will be in our Marylebone office 5 days per week, maybe more if needed.
Daily responsibilities
You will be responsible for scheduling and managing appointments, meetings and events, ensuring that the CEO is on time and well-prepared for all commitments.
You will be responsible for taking care of all the travel arrangements, including flights, hotels and other transportation. This includes ensuring any travel documentation needed for the trip is valid e.g. estas and visas.
All internal and external communications will be handled by you on behalf of the CEO. This includes phone calls, emails, and other forms of correspondence. You will be responsible for drafting and proofreading emails, memos, reports, and other documents.
You will be responsible for organising and coordinating all meetings that involve the CEO. This includes booking meeting rooms, organising correct time slots, preparing an agenda and taking minutes.
You will also be responsible for assisting with personal administrative tasks, this will equate to around 30% of the role.
You will also be responsible for general office manager duties such as ordering office supplies, coordinating office equipment maintenance, and managing relationships with vendors and service providers e.g WeWork.
About you
Proven experience as an Executive Assistant to a CEO/Executive in a fast-paced environment
You will be highly organised and possess excellent time-management skills
Able to be given context and independently make decisions on behalf of the CEO
You will have experience dealing with international travel arrangements and documentation
You will be a problem-solver and have the ability to think on your feet
You have a positive, can-do attitude with the ability to cope with last-minute changes and pivots in decisions
Great attention to detail to ensure accuracy in each task
Highly proficient in both written and verbal English
Nice-to-haves
Previous experience using Slack and Notion
Experience previously working with a start-up founder
Perks of Flow:
We aim to ensure you have the best environment, tools, and opportunities to perform at your peak. Here are some of the things you get if you join us:
Private health care including mental health, dental and opticians.
Unlimited self-development budget.
Unlimited holiday.
Competitive salary and share options.
"Cycle-to-Work" and tech schemes.
Your choice of computer equipment.
Regular team socials and company retreats.
On-site barista
