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Join a diverse, mission-driven team working in five San Francisco Bay Area counties, Los Angeles, and Jackson, Mississippi, to put success within reach for transition-age foster youth.

Our team shows up every day ready to make a difference in the lives of young people who’ve grown up in foster care. We believe in the limitless potential of all people, and we’re working to remove the individual and systemic barriers that stand between foster youth and their goals.

Our innovative approach blends cutting-edge data science, individualized, youth-driven supports, and strategic partnerships with providers, stakeholders, and policymakers to drive lasting change at all levels.

First Place for Youth believes our shared purpose, More is Possible, is a call to action for diversity, equity, and inclusion throughout our policy and practice network. We are committed to becoming a more inclusive multicultural organization that prioritizes the belonging and quality of life of all our program participants and staff members.

POSITION SUMMARY

The Executive Assistant will provide high-level executive and administrative support to the Chief Executive Officer (CEO), and will complete a wide array of duties, requiring a high degree of accuracy and independent judgment. The Executive Assistant will provide the CEO with high-level information management support by handling information requests, drafting correspondences and presentations, researching, preparing for site visits, and coordinating meetings. This person will also support the CEO and the Executive Team with administrative tasks like scheduling meetings and travel.

This role will report to the Chief of Staff (CoS). In partnership with the CoS, the Executive Assistant will work to prioritize tasks in alignment with organizational goals and initiatives and provide administrative support on long-term projects. This person will work with staff across the agency, tracking and documenting key meetings and supporting the development of materials for them, including for quarterly Board of Directors meetings. This position is ideal for someone who is eager to support a results-driven nonprofit and to work closely with leadership across multiple departments. In order to be effective in this role, this person will need to maintain an understanding of the organization’s strategy, stakeholders, and current priorities.

This role will function in a hybrid capacity with both in-office and remote work. Evenings and weekends required periodically for meetings or events.

ESSENTIAL DUTIES AND RESPONSIBILITIES

• Provide executive assistance and high-level information management support to the CEO by handling information requests, drafting correspondences and presentations, researching, and coordinating calls and meetings. Track follow-up items from meetings and ensure completion
• Manage CEO’s calendar, travel, and expense reports
• Provide high-level administrative support to the Executive Team (comprised of six C-level staff) by assisting with scheduling and travel
• Prepare for site visits, meetings, and events with internal and external stakeholders including funders, other provider agencies and community partners
• Work with staff across the agency and with Board of Directors, tracking and documenting key meetings and supporting the development of meeting materials such as agendas, summary reports, and PowerPoint presentations
• Management of Board of Directors meeting logistics, material preparation, and documentation; communication support
  • Quarterly full-board meetings
  • Ongoing Committee and Task Force meetings
• Answer and respond to phone calls; communicate messages and information to the CEO
• Attend and take minutes at monthly Leadership Team meetings

Other duties as needed and assigned.

POSITION COMPETENCIES

• B.A. degree with 1-3 years of administrative or project management experience OR HS Diploma with 5+ years of experience supporting C-suite executive required.
• Previous experience working with nonprofit or youth-serving organization preferred.
• High level of initiative and personal accountability for the quality and impact of work.
• Ability to coordinate multiple meetings, tasks, and priorities concurrently.
• Strong time management and ability to multi-task, handling complex situations in a fast-paced environment while maintaining good sense of humor, patience, and tact.
• Strong oral and written communications skills that can be deployed with a wide array of stakeholders with diverse perspectives and styles.
• Acute attention to detail in communications and scheduling.
• Ability to function effectively under pressure and meet time parameters.
• Professional demeanor and ability to exercise discretion and maintain confidentiality.
• Proactive, friendly, cooperative, and flexible demeanor.
• Willingness to work collaboratively, but with capacity to work independently.
• Must be able to work on a computer for up to 40 hours per week. Proficiency with Microsoft Office applications including MS Word, Excel, and PowerPoint, Project and Outlook required.

BENEFITS

• Full-time position
• 15 days of vacation time in year one
• 12 days of sick time
• 2 flexible holidays
• 14 paid holidays
• Paid sabbatical
• Paid maternity and paternity leave
• Employee’s choice of Kaiser or UCH HMO/PPO
  • Up to 90% of premium covered by First Place
• Delta Dental Premium PPO
• VSP Vision
• 401k Retirement Savings with Match

• Employer Assistance Programs

  We are unable to sponsor work visas now or in the future.

  First Place will consider qualified applicants with a criminal history pursuant to the California Fair Chance Act, the San Francisco Fair Chance Ordinance, and applicable law. You do not need to disclose your criminal history or participate in a background check until a conditional job offer is made to you. Find out more about the Fair Chance Act by visiting the California Civil Rights Department Fair Chance Act webpage or reviewing this guidance provide by the City of San Francisco. For additional information regarding your rights, please also review the Summary of Your Rights Under the FCRA.