EXECUTIVE ASSISTANT London, England
Job description
I'm interested
WithSecure™ protects businesses all over the world from modern threats. We do this through a Co-security approach born from first-hand knowledge that no one can solve every cyber security problem alone. Every single day, our diverse, growing team fights against online extortion, threats to national infrastructure, the unlawful spread of sensitive information, and everything in-between. The best part about working for WithSecure is our people! We are a community of dedicated and passionate professionals that take workplace happiness seriously. If you’re looking for something that’s more than just a job – we’d love to hear from you.
We are seeking a highly organized and proactive Executive Assistant to provide administrative support to the EVP Solutions & Chief Customer Officer. In addition to traditional executive assistant duties, this role will also be responsible for coordinating and scheduling training days and graduate hiring events as well as other activities to support the Professional Development Team
Key Responsibilities
- Manage complex calendars for EVP Solutions & Chief Customer Officer ensuring all the appointments, meetings are scheduled and organised efficiently.
- Make travel arrangements, including flights, accommodation and ground transportation.
- Coordinate correspondence and content in readiness for monthly Global Leadership Meetings and quarterly Board Meetings.
- Plan and coordinate training days, team events and graduate hiring events, including venue selection, catering, communications and logistics.
Assist in building a world class Professional Development Team for Solutions and Customer Operations
Administer & Manage Sharepoint/Teams Collaboration Tools
Build a positive and relationship with internal and external stakeholders, including clients, vendor and colleagues.
- Proposing decisions and delegating work to others on agreed upon subjects when head of function not available
- Checking and approving authorized invoices
Act as liaison between other functions, ensuring effective communication and collaboration.
Perform additional duties and responsibilities as needed.
What are we looking for?
- There is no one day that is the same, and your passion for excellence is key. You should have great organisational and time management skills, with the ability to prioritize multiple tasks and meet deadlines.
- Communication is a pivotal part of the job; strong written skills are an important part of the role. You would not be phased by working with people at all levels across the organisation, ideally within a global or international organization.
- This will be a trusted role and you will need to be confident with handing sensitive information with the highest level of integrity.
- Previous experience of coordinating and scheduling events would be advantageous.
- Up to date IT-skills and advanced user of Microsoft O365
What will you get from us
This is a full-time position with competitive salary and benefits package based on the UK. The successful candidate will have an opportunity to work in an organisation that leads the way in cybersecurity whilst working with a supportive and collaborative team.
