Executive Assistant London
Job description
Flexible working options available
We have a fantastic opportunity for a EA to join the UK and Ireland team, providing administrative support to senior leadership within the business. You will have previous experience as a executive assistant in a busy environment and will have a passion and desire to grow and develop in their role.
We are looking for a friendly and proactive individual, with excellent organisational and communication skills. You will need to build strong and lasting relationships across all parts of the Experian business, with a can-do attitude, great judgement and high attention to detail.
Key Responsibilities:
- Management of extremely busy diaries to prioritise and co-ordinate appointments and maximise time efficiency for aligned leaders.
- Coordination and booking of UK and Global travel arrangements on behalf of the mangers arranging flights, accommodation, directions, visas, as required.
- Strong skills and knowledge of facilities management – booking of logistical arrangements including meeting rooms, technology, materials, catering, as appropriate.
- Corporate event co-ordination and arrangement for between 0-500 attendees.
- Draft internal correspondence, presentations and reports of a general and/or confidential nature.
- Process monthly expenses for the managers, purchase order invoices, payments and receipts.
- PA/EA cover support for other areas of PA/EA team as needed.
- Ensure attendance, timing and actions for all relevant meetings are prescribed.
- Provide high-touch support to hiring managers with the on-boarding process for all new starters.
- Co-ordinate meeting rooms / agendas / actions for the directors including internal and external visitors including notifying all relevant attendees.
- Support in managing the community operational rhythm including monthly engagement activities, newsletters, events, quarterly meet ups etc.
- Previous experience working as a Personal Assistant in fast-paced environment
- High standard of IT skills including Excel, Outlook, Word, and PowerPoint
- Experience in hosting and facilitating team webinars via Team / Zoom, using interactivity such as Slido, Mentimeter, survey monkey, MURAL is advantageous but not essential
- Strong attention to detail and high quality of work
- Strong diary management skills, the ability to prioritise busy diaries which constantly change
- Confident, enthusiastic and motivated using a flexible approach to working practice including the ability to roll your sleeves up and get involved in everything
- Excellent judgement and the ability to discreetly handle confidential / sensitive information
- Good time management, including the ability to juggle multiple tasks and re-prioritise based on urgent needs
- Willingness to learn and be part of a team but also works well on their own
- Always working with an approachable manner
Additional Information
Discover the Unexpected
Experian is the world’s leading global information services company. We’re passionate about unlocking the power of data in order to transform lives and create opportunities for consumers, businesses and society. For more than 125 years, we’ve helped economies and communities flourish – and we’re not done.
Our 21k amazing employees in 40+ countries believe the possibilities for you, and the world, are growing. We’re investing in the future, through new technologies, talented people and innovation so we can help create a better tomorrow. To do this we employ the brightest minds that share our purpose and want to make a difference.
Our uniqueness is that we truly celebrate yours.
Experian's culture and people are key differentiators. We take our people agenda very seriously. We focus on what truly matters; DEI, work/life balance, development, authenticity, engagement, collaboration, wellness, reward & recognition, volunteering... the list goes on. We’re an award winning organisation due to our strong people first approach.
Innovation is a critical part of Experian's DNA and practices, and our diverse workforce drives our success. Everyone can succeed at Experian and bring their whole self to work, irrespective of their gender, ethnicity, colour, sexuality, physical ability or age. If you have a disability or special need that requires accommodation, please let us know at the earliest opportunity.
Why choose us?
Our colleagues’ health and wellbeing are a top priority for us, that’s why our reward, benefits and wellbeing programmes are designed so you can come to work feeling your very best self. Our benefits focus on health, money, and lifestyle so you can tailor your benefits to your own personal needs. Whether it’s your physical and mental wellness, getting to work or preparing for the next big milestone in your life, we have a range of flexible options to have you covered!
For this role in particular, you have the opportunity to work in a hybrid role, meaning that your working pattern is split between home working and office working each week. Alongside 25 days of annual leave, you are able to buy up to 8 extra days of holiday. We also offer the opportunity to buy shares in Experian which mature over 3 -5 years and can then be sold, an annual bonus, a generous pension contribution, dental insurance, bike to work scheme, access to discount codes for things like online shopping or cinema tickets, and much more!
To learn more about our culture and what it’s really like to work here, check out our interactive guide here: https://view.pagetiger.com/experianguideforcandidates/1
Could this be the role for you? Apply now to start your journey with Experian!
Experian Careers - Creating a better tomorrow together
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