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Summary

In the Executive Assistant role, you will perform advanced, diversified, and confidential administrative duties requiring comprehensive administrative experience as well as versatility, composure, independent judgment, professionalism, strong attention to detail, and customer focus. This position supports the Regional President EMEA, Regional President APAC, Global VP of Engineering, VP of Transformation & EVP of Operations.

Job Duties and Responsibilities

• Prepares correspondence, reports, presentations, and documents.
• Schedules and maintains calendar of appointments and coordinates related arrangements for members of the senior executive team.
• Assists with managing meetings and planning events (arrange conference rooms, sleeping rooms, catering, AV equipment, flights, ground transportation, dinners, and entertainment activities)
• Manages and processes expenses for the team.
• Coordinates travel, including renewals of Visas required for international travel.
• Completes complex projects and special assignments by establishing objectives, determining priorities, managing time, gaining cooperation of others, monitoring progress, problem solving, adjusting plans, knowing when to use discretion and when to seek input.
• Improves quality results by evaluating and implementing process improvements.
• Collaborate with other Executive Assistants on daily planning and preparation, special projects, company-wide events, vacation coverage etc.
• Act as a liaison between internal and external business partners, advisors, and other stakeholders; field requests, answers questions, and resolve issues.

Skills and Competencies

• Detail oriented, well organized, able to manage time and multi-task to accomplish a multitude of tasks with conflicting priorities and timelines.
• Highly professional; able to tolerate peak workloads and multiple assignments while demonstrating a calm demeanor and retaining composure in stressful situations.
• Able to work independently on projects from conception to completion and with limited direction, self-starter.
• Skilled in creating executive level PowerPoint presentations, Word documents, and Excel spreadsheets.
• Solutions-oriented and able to perform a variety of non-routine duties and resolve problems that vary in nature and complexity.
• Team-oriented with a can-do attitude and demeanor.
• Works on assignments that are moderately complex in nature where judgment and independent thinking are required in resolving problems and making recommendations.
• Maintains confidentiality; demonstrates high standards and integrity; has a passion for business.
• Relies on experience and judgment to plan and accomplish goals.
• Capacity to communicate and articulate clear and concise messages at all levels within the organization.

Education and Experience

• 8+ years of administrative assistant experience; 5+ years supporting C-level executives preferred.
• Excellent interpersonal skills (written and verbal)
• Knowledgeable and proficient in Microsoft Word, Excel, Outlook, PowerPoint; proficiency in Concur Expense & Travel system desired.

Physical Demands

Employee may have to lift documents/work materials up to 30 pounds in weight. Employee will have to be able to travel to a variety of work locations, including traveling by air/auto to remote sites. Employee will need to listen, understand, and speak with team members in person, telephonically, and electronically at all levels within a diverse workforce and with supported organizations. Employee can work in front of a personal computer and telephone for long periods of time, as well as sitting for a period of time due to travel.

Work Environment

Employee’s work environment will vary from day to day from either office environment or climate-controlled manufacturing facilities.

If you are looking for a unique, exciting career with variety and potential for growth, Enerpac Tool Group offers challenges & extraordinary rewards for people on a global scale. Never Compromise – choose ETG!

EEO/AA (W/M/Vets/Disability) Employer

The above statements reflect the general details necessary to describe the principle functions of the job described and shall not be construed as a detailed description of all the work requirements that may be inherent in the job.