executive assistant Dayton, OH
Job description
Position: Executive Secretary
Reports To: Board of Education
Salary Schedule / Grade: Refer to DSS Salary Schedule
F.L.S.A Status: Non-Exempt
SUMMARY
Under the general direction of the Board of the Education, the Executive Secretary provides secretarial and clerical support for Board members.
ESSENTIAL DUTIES AND RESPONSIBILITIES
- Screen calls and mail, responding to those that can be handled at the secretarial level and forwarding the remaining calls/mail to the relevant team member
- Coordinate appointments and meetings for team members. Maintain schedules and calendars of events
- Respond to general inquiries and share the appropriate information as directed
- Receive visitors in the department and direct them to the appropriate department representatives
- Organize and execute miscellaneous office projects
- Compose and prepare routine correspondence, reports, newsletters, presentations, and other communications
- Receive, distribute, and file communications
- Maintain current union contracts, salary schedules, and general office and district information within the shared drive for all team access
- Obtains appropriate signatures on correspondence and forward documents to appropriate departments for processing
- Maintain and reconcile records in support of expenses
- Prepare purchase requisitions
- Coordinate and make travel arrangements for Board members as needed
- Track, prepare, and submit travel expenses and staff reimbursements for payment
- Maintain complete confidentiality of all information
- Perform other duties and complete special projects as assigned
QUALIFICATIONS
- Must be a U.S. citizen or have the legal right to work in the U.S.
- Must pass Federal and Ohio Bureau of Criminal Identification and Investigation background check in accordance with Ohio Administrative Code Section 3301-83-06
- Associate degree and 5 years of related experience, or an equivalent combination of education and experience (7+ years of total education and experience)
- Demonstrated experience supporting department operations/activities
- Public sector experience preferred
- General internet and IT system knowledge (Google)
- Proficient computer skills (Microsoft Word, Microsoft Excel, and PowerPoint)
PHYSICAL ATTRIBUTES/DEMANDS
- Occasionally lift, carry, push, and pull various items up to a maximum of 20 pounds (50 pounds on wheels)
- While performing the duties of this job, the employee is regularly required to sit, stand, walk, talk, hear, see, read, speak, reach, stretch with hands and arms, crouch, kneel, climb, and stoop
WORK ENVIRONMENT
- Work is performed in an office setting at a computer workstation
- Work may be subject to frequent interruptions
- Some assignments are subject to completion within strict timelines
- Periodic travel for meetings, professional development activities, and work assignments
The Dayton Public School District provides equal educational and employment opportunities for all people without regard to race, gender, ethnicity, color, age, disability, religion, national origin, creed, sexual orientation, or affiliation with a union or professional organization.
Job Type: Full-time
Pay: From $31.05 per hour
Benefits:
- Dental insurance
- Employee assistance program
- Health insurance
- Life insurance
- Paid time off
- Retirement plan
- Vision insurance
Schedule:
- Monday to Friday
Work Location: In person
