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• Executive Assistant to the Global Head of Tax
• Executive Assistant to the Global Tax COO
• Executive Assistant support to the EMEA Head of Tax and Global Head of Tax Transfer Pricing
• Admin assistance to team of Tax Managers in EMEA tax (based in UK, Pune, Russia and Poland)

First point of contact for all Global Administrative work including:

• Organisational changes (use of CS internal OE system for updating intranet organisation charts)
• gift and entertainment policy adherence
• required leave monitoring
• mandatory training monitoring
• IT access control management
• oversee Global Tax compliance with Gift and Entertainment reporting
• setting up, designing and maintaining Sharepoint sites for efficient sharing of global docu-mentation
• organising Town Hall logistics from start to finish
• organising ad hoc global meetings
• Global Authorisation Database manager for Global tax
• efficiently the review and reporting of global items. EA support to Global Tax COO incorpo-rating responsibility for Global Administration to co-ordinate

• Diary management and meeting co-ordination with internals and externals involving many senior diaries across Americas, APAC and EMEA – including Executive Board level for the Global Head of Tax.
• Co-ordinating complex, larger workshop events involving external advisers. Main point of contact for all global meetings.
• Coordination and scheduling of video / audio calls / meeting rooms / catering / dinner venues.
• Travel arrangements for Global Head of Tax, Global Tax COO, EMEA Head of Tax and Head of Global Tax Transfer pricing (flights / hotels / ground transportation / currency / visas / meeting schedules where required)
• Arrange reimbursement of expenses for above, including payment of Amex bill for Global Head of Tax
• Logistical arrangements for team on-sites (regional and global).
• Assistance where required with preparation/amendment of PowerPoint presentations, project plans and Word documents.

Your future colleagues

Office management for London Tax department including:

• Diary management and ad-hoc secretarial support where required
• Review Service Orders and liaise with suppliers to ensure all engagements fall within policy guidelines, manage the process through the CS approvals system in MyShop and SAFE
• Ensure timely payment of invoices – point of contact and follow up on all invoicing enquiries
• Liaise with HMRC in the UK to obtain residency certificates and tax forms and supply where requested to other departments/external clients.
• On-board new joiners
• Liaison between HR/IT/CRES for all department matters
• Monitoring space, facilities, hardware, liaising with administrative / operations departments to address equipment needs
• Co-ordinate office moves and furniture requirements as needed
• Scanning, photocopying, arranging couriers, electronic and paper filing, running administrative errands
• Manage subscriptions for the EMEA Tax department
• Maintaining BCP policy and procedure and contact log
• Manage secure access to London department and review audit reports to ensure appropriate security access
• Preparation of letters, reports, ad hoc correspondence
• Ad hoc projects
• Support to overseas visitors.
• Dedication to fostering an inclusive culture and value diverse perspectives