Executive Assistant Manchester, England
Job description
Term: Permanent, 40 hours a week, based on 5 days out of 7.
Location: Co-op Live, Connell College, 301 Alan Turing Way, Manchester M11 3BS, once open relocate to M1 2EJ & Co-op Live at Eastlands.
Salary: Starting from £40,000 per annum + Benefits based on experience
We’re on a mission to create the best live music experience in the UK.
Co-op Live will offer a warm Manchester welcome to over 23,000 fans and amazing artists. With innovative smart bowl design, cutting edge visual and acoustic technology, plus 32 amazing bars and restaurants and 12 premium lounges and clubs, we’re creating a unique space for the people of Manchester and beyond. World class, planet friendly, and all in the heart of our local vibrant community.
About Oak View Group:
Co-op Live is part of Oak View Group, the largest sports and entertainment developer in the world whose mission is to change the way business is done within the music, sport, and live entertainment industry. OVG have completed five arenas, with many more in development, including Co-op Live, with more will be announced in the future.
Co-op Live is in a joint venture partnership with City Football Group and we are proud to work with Co-op as our Naming Rights Partner.
Role Purpose
As we prepare for opening the venue, we’re looking for a Executive Assistant (EA) to be an integral part of the Co-op Live team, providing support to the Executive Director & General Manager as well as the senior leadership team. This is a key role supporting the team in planning, organising and getting ready to open the UK’s largest indoor music arena.
Role Responsibilities
- Be the first point of contact for the Executive Director & General Manager, supporting the smooth daily operation and movement within the arena
- Be flexible and proactively manage diary schedules and requirements
- Organise team events and meetings, including the managing of organising rooms, equipment, and lunches to make the most of the event time and space
- Prepare meeting agendas, issue documents, and proactively chase actions to keep us moving at pace
- Be present in team meetings, taking minutes and actions
- Manage incoming emails, responding as appropriate, delegating to the leadership team
- Plan, organise and manage travel arrangements for the senior leadership team
- Responsible for the collation of weekly, monthly and board reports
- To maintain the strictest of confidentiality for the Executive Director & General Manager and his team, be proactive in managing data, information and compliance with GDPR
- To support in the day-to-day office management liaising with the facilities team to address any concerns, take control of the office supplies to ensure we’re always stocked up
- Be proactive and providing the team with admin support
Knowledge, Skills & Experience
Essential
- Previous experience as a EA or PA working with Execs, Directors and senior leadership teams
- Expert knowledge and proficiency in MS Office products (Excel, Word, Outlook and PowerPoint in particular)
- A team player who enjoys working in a high achieving environment, supporting and inspiring others
- Excellent time management skills and able to multi-task and prioritise work
- An infectious can-do approach
- Excellent attention to detail and problem-solving skills
- Excellent written and verbal communication skills
- Confidence to challenge and support across all levels of the team
- Thrive when its buzzing and come into your own with planning and organising others
Desirable
- Experience in the music industry or large stadiums
Our Inclusion Commitments
Our venue is for the fans, the artists, everyone! Attracting a diverse workforce which reflects our local community is what will make our venue the best music venue in the UK!
We understand that to continue positively disrupting the sports and live entertainment industry, we need a diverse team to help us do it. We also believe that inclusivity drives innovation, strengthens our people, improves our service, and raises our excellence.
We are committed to creating a great place to work amplifying voices from all different backgrounds. There is something for everyone at Co-op Live, come and get involved.
If you do require any additional support or reasonable adjustments to support your application, please let us know and we will work with you to ensure you have everything you need.
We will consider applications from all candidates who are able to demonstrate the required skills necessary to fulfil the role.
Employee Screening and eligibility to work
We recognise the importance of safeguarding, dependent on role you may be required to undertake a Disclosure and Barring Service Check, details of which will be shared with you at interview.
If successful in your application, you will be required to provide eligibility to work evidence in line with the ‘Eligibility to Work in the UK’ requirements.
Job Types: Full-time, Permanent
Salary: £40,000.00 per year
Benefits:
- Company pension
- Free parking
- Life insurance
- Private medical insurance
- Referral programme
- Wellness programme
Schedule:
- Monday to Friday
Work Location: One location
Application deadline: 24/02/2023
