executive assistant Richmond, VA
Job description
Executive Assistant, CEO and COEO
This is a full-time, hybrid position located in Richmond, Virginia. Remote candidates will not be considered.
About ChildFund
ChildFund is a child-focused international development organization that works in 24 countries to connect children with the people, resources and institutions they need to grow up healthy, educated, skilled and safe, no matter where they are.
ChildFund is cultivating a diverse, equitable, inclusive, and accessible environment where everyone is seen and welcomed equally. In our culture of connection, you will have ample opportunity to grow, learn, and lead while contributing to our inspiring vision.
ChildFund International has a zero-tolerance policy regarding sexual exploitation, abuse, and harassment (SEAH) and all other forms of harm by its staff, partners, and other representatives in the delivery of its mission and services for children. ChildFund is committed to creating a safe environment in the workplace as well as in the communities where it delivers programs and services. ChildFund expects every staff member, partner, and representative to adhere to this commitment and to ensure all organizational policies and standards are followed.
About This Role
The Executive Assistant (“EA”) reports to the Chief Organizational Effectiveness Officer and represents the Office of the President and CEO. The EA maintains systems and operations for the President’s office. The EA executes and supports projects and coordinates external relations efforts. The EA also serves as an Assistant Secretary to ChildFund’s Board of Directors and a liaison to the senior management team.
This is a good opportunity for you if you have experience supporting executives and outstanding organizational skills. You will be successful if you have impeccable judgement and discretion, unflappable professionalism, and a customer orientation. You will thrive in this role if you enjoy multi-tasking, working independently, and building relationships with senior executives and board members.
Primary Responsibilities
- Provide administrative support to the President and CEO (“the President”), including calendar management, expense reports, correspondence, travel, meeting agendas, and meeting preparation.
- Serve as the gatekeeper and manager for the President’s schedule.
- Serve as a communication liaison between the President’s office and internal departments.
- Draft correspondence, presentations, and other materials.
- Assist in planning and managing meetings of the Board of Directors, including providing logistical support to Board members (travel, meals).
- Engage with Board members to serve as a liaison between Board members and the President, and build relationships with Board members while maintaining discretion and confidentiality.
- Serve as a resource regarding Board bylaws, and work with other departments and staff, including Chief Legal Counsel, to maintain ChildFund’s OnBoard platform.
- Adhere to compliance with Board bylaws in Board and committee matters, including advance distribution of materials before meetings.
- Provide support for screening, selection, and interviewing of new Board members.
- Lead the onboarding and orientation of new Board members, and work with senior executives to maintain and update orientation material for new Board members.
- Work with internal departments to maintain online and other materials related to the President’s office.
- Coordinate internally to finalize and disseminate internal and external communications from the President’s office.
- Collaborate internally to support larger projects and other internal meetings.
- Follow up on contacts made by the President and support the cultivation of ongoing relationships.
- Remain alert and responsive to any child safeguarding risks, acquire relevant knowledge and skills which will enable you to promote strong safeguarding practices, understand the child safeguarding policy and procedures, and conduct yourself in a manner consistent with the Child Safeguarding Policy.
Required Competencies
- Excellent organization skills with the ability to plan, multi-task, and handle multiple competing priorities and deadlines.
- Demonstrated deadline and results orientation, with the ability to meet deliverables on time while working independently in a hybrid environment.
- Outstanding professionalism and customer service orientation.
- Excellent attention to detail.
- Advanced proficiency with MS Office, especially Outlook and PowerPoint.
- Impeccable sense of judgment, with the ability to maintain strict confidentiality and discretion while working with confidential and sensitive information.
- Good relationship-building skills.
- Demonstrated ability to work collaboratively and with diplomacy with people from diverse cultures.
- Good initiative and problem-solving orientation.
Required Experience and Education
- Bachelor’s degree or equivalent combination of education and experience.
- At least 4 years of experience supporting executives or in an external-facing role in a non-profit or private industry setting.
- Experience running and managing virtual and in-person meetings.
- Advanced proficiency with MS Teams is beneficial.
- Previous experience supporting executive board meetings is preferred.
Job Type: Full-time
Pay: $55,000.00 - $67,000.00 per year
Benefits:
- 401(k)
- 401(k) matching
- Dental insurance
- Employee assistance program
- Flexible schedule
- Flexible spending account
- Health insurance
- Health savings account
- Life insurance
- Paid time off
- Parental leave
- Referral program
- Retirement plan
- Vision insurance
Schedule:
- Day shift
- Monday to Friday
- No nights
- No weekends
Ability to commute/relocate:
- Richmond, VA 23294: Reliably commute or planning to relocate before starting work (Required)
Work Location: Hybrid remote in Richmond, VA 23294
About ChildFund International
CEO: Anne Lynam Goddard
Revenue: $100 to $500 million (USD)
Size: 1001 to 5000 Employees
Type: Nonprofit Organization
Website: www.childfund.org
Year Founded: 1938
