Executive Assistant London, England
Job description
Executive Assistant to CEOs
At Change Please we exist to challenge stereotypes, to breakdown walls and kick open doors for those who may struggle to open them. It’s not about handouts, we want to harness the potential within everyone and enable them to be the best version of themselves.
Through selling our award-winning coffee we support people experiencing homelessness by providing barista training, living wage employment, access to counselling, therapy, financial support, and onward employment opportunities with our incredible partners. We are about doing business better.
Our mission is to change the world one cup of coffee at a time.
We need Changemakers in our team who are passionate about coffee, people, teamwork and making the world a little better.
Interested?
Role Objective
To be the Executive Assistant to our two CEOs and the Board of Directors and provide EA/administrative to support to the wider management team.
Location
London based with some travel* if required.
* We will endeavour to be as flexible as possible particularly around family commitments.
Reporting
You will report directly to our two CEOs and will be in regular communication with our Board of Directors.
Responsibilities
- All EA/administration duties within both CEO’s offices.
- Support to the wider management team.
- Diary management: Extensive diary management of both CEO’s diaries.
- Travel management: Assisting with travel arrangements and travel itineraries when required. including coordinating passport and visa requirements where necessary.
- Office management: Responsible for maintaining the smooth running and organisation of the company’s offices in Peckham and Regents Place.
- Management of internal communications to ensure weekly, monthly, quarterly, and annual financial, impact and general reports are maintained.
- Dealing with external correspondence/enquiries.
- Arranging meetings and conference calls as necessary.
- Preparing agendas for Management meetings and attending meetings when necessary to record and distribute minutes to the relevant parties.
- Management of the CIC and CIO Boards and the relevant advisers and trustees.
- Ad-hoc responsibilities as required.
Key Skills and Attributes
- He/She/They will need a Positive, ‘can do’ attitude! That’s how we’ll change the world!
- Resilience! We’re a rapidly growing and evolving business. Challenges may arise from all directions; we need someone who can embrace and thrive in such an environment!
- Someone who has a passion for what we do – experience in the coffee industry is a bonus!
- Strong organisational skills; the maestro of multi-tasking, juggling multiple responsibilities whilst remaining approachable to the wider team.
- Exemplary time management skills - the ability to stay on top of deadlines whilst prioritising tasks.
- Excellent computer skills; A tech-savvy individual experienced in Outlook, MS Word, Excel and PowerPoint.
- Outstanding communication; A high standard of written and verbal communication in English. Don’t worry if it’s not your first language, we value effective communication above everything else!
- Strategic thinking, entrepreneurial and curious by nature.
- Positive and engaging personality, with a hands-on approach.
- Accessible and responsive to face to face, phone, written and email communication.
- High integrity, trustworthiness and commitment.
- Attention to detail and pride in your work.
- Understand the importance of confidentiality and discretion.
A note about Change Please Job Descriptions
A job description is an outline of this role, setting out the main responsibilities and the skills, knowledge and experience required. It is not intended to be a complete detailed account of all activities involved. We would encourage anyone who has experience that would match this role and wants to join our movement to get in touch.
Change Please is a fast moving, developing business so roles need to be flexible, and we need flexibility from our latest Changemaker!
Change Please is an equal opportunities employer and, as such, we would encourage anyone, from any background, who feels they can excel in this role to come forward. We would always encourage applications from individuals from diverse backgrounds or underrepresented communities.
Job Types: Permanent, Full-time
Salary: £35,000.00-£40,000.00 per year
Schedule:
- Monday to Friday
Work authorisation:
- United Kingdom (preferred)
Ability to Commute:
- London (preferred)
Work Location: In person
