Executive Assistant London, England
Job description
ABOUT CARAFFI
We’re Caraffi, and we’re on a mission. To make HR the engine room of every organisation – a driver of transformation and success.
It means doing things differently from our predecessors and our peers. Challenging the status quo. Crafting innovative solutions. Working shoulder to shoulder with people leaders to elevate them in their roles, functions and careers.
It’s a bold and exciting journey we’re on together, and it gives energy and purpose to everything we do.
THE ROLE
Our leadership team is at the heart of our business. Being an executive assistant (EA) for this leadership team will be a rewarding experience for someone who is passionate about helping others and making a positive impact in their day-to-day. As an EA, you would have the opportunity to support a team of dedicated individuals who are committed to providing critical services to Caraffi and our clients. You would also be responsible for ensuring that the team is organised and running efficiently, which can be both challenging and satisfying.
In this role, you will be responsible for complex diary management, and proactively managing schedules to ensure the team is well-prepared for all meetings. You will also be responsible for dealing with organising both internal and external meetings, including booking offsite venues and coordinating travel arrangements.
In addition to these responsibilities, you will also be responsible for creating and amending excel documents and PowerPoints, capturing actions, preparing agendas. You will also be expected to proactively investigate issues and requests, gather information and produce draft responses, and undertake and manage a broad range of ad-hoc projects as required.
Working closely with the leadership team, you will ensure new starters have the best onboarding experience, coordinating with internal recruitment and HR to make sure they have everything they need to hit the ground running on day 1!
- The role can be part time working 25-30 hours per week so could be suitable for someone with other daily commitments
- The role will be hybrid with 1 or 2 days per month at Caraffi's offices in London and the rest of the time from home.
- You might work 2-4 days per week from 7.30am-8.30am prepping for the day, and log back in at 9:30am until 2:30pm. It's a flexible role.
- If you need some extra training in Powerpoint or Excel we are happy to support you with that.
- On any given day you might be asked to do something that you haven't had to do before. While we are flexible, we would ask you to be as well
ABOUT YOU
The ideal candidate will have proven experience as a executive assistant / personal assistant or in a similar role, strong organisational and time-management skills, excellent written and verbal communication skills, and strong attention to detail. If you have experience in the recruitment industry, it would be an added advantage. If you are passionate about providing high-level support and are looking for a challenging and dynamic role, where your opinion and input are valued, we would love to hear from you.
YOUR FUTURE AT CARAFFI
You will be given the tools and support from day one to be successful with us. You will have unique access to a variety of challenges and stakeholders, developing your personal knowledge and catalogue of solutions on a daily basis. Our values are central to everything we do – “Anything Is Possible”, “Zero Friendly Fire” and “Iten Kenya” – the art of pushing yourself to new levels every day. These aren’t just printed on the wall, they are lived and breathed by everyone that works here, and we expect you to embody them too. We’ve built a culture based on trust, and our family enjoy unlimited holiday and a flexible approach to the day to day. We have a 10% bonus, private healthcare, and an opportunity to take equity in the business for people who excel and help to significantly propel us forwards.
DIVERSITY, EQUITY AND INCLUSION
Caraffi is for everyone, so it's imperative to us that we remain a diverse, equitable and inclusive workplace. We actively celebrate people being themselves, and our colleagues different abilities, sexual orientations, ethnicities, faiths, socioeconomic backgrounds, and gender identities make us who we are.
We will ensure that individuals with disabilities are provided with reasonable accommodation to participate in the job application, and if successful, the job itself.
So if your experience matches this role and is of interest to you, please reply and we will arrange a 20 minute informal call to talk about Caraffi, the role, and your experience.
